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    Intota: My Intota

    • Product: Intota

    What type of information can I expect to see in the My Intota area of Intota?

    My Intota provides an easy starting point for doing your everyday work. From My Intota, you can quickly:
    • See all your library's time-sensitive notifications and tasks, and access associated activities.
    • View your tracked databases and associated activities, and filter your resources in multiple ways to give you the best view for the task you are working on.

    My Intota

    In addition to My Intota being accessible directly from the home page, it is also available within the top left Resources menu, making My Intota easily accessible wherever you are in Intota.

    The Intota home page itself provides a view of notifications and tasks, however the page is limited to displaying up to 3 items in each section. Use the View All link at the top of the My Intota section to view all notifications and tasks.

    The rest of this document provides details about working within My Intota:
    • Activities tab
    • Databases tab


    Activities Tab

    Use the Activities screen to view all notifications and alerts, along with associated actions:

    Activities tab

    By default all your notifications are displayed. Use the Type column filter (highlighted above) to display notifications of a particular type. Select All Types to display all notifications an alerts.

    The first column on the left, Date, is the date Intota generated the notification. By default the oldest items display at the top, click the arrow icon to sort from newest to oldest.

    The Type column identifies the kind of notification or alert. These can be:
    • Resource Renewals
    • Purchase Renewals
    • Renewal Decision Dates
    • License Renewals
    • Upload alerts regarding recent batch activity for:
  • Automated Holdings updates
  • Knowledgebase Notifications
  • Termination Notifications


  • The Resource column displays the relevant provider/database/holding, click on the resource to go to its details page in Intota.

    Due Date is when the notification expires. You will see dates that span 45 days (from 30 days prior to the Due Date, up to 15 days after the Due Date if action has not yet been taken). Once action is taken, a notification or alert no longer displays.

    The Actions column displays the relevant step to take in Intota, click on the link to go to the appropriate page in Intota.

    The right side Export (CSV) link lets you export in CSV (comma separated value) format.

    Note that My Intota displays notifications and alerts based on your Intota account permissions. For example if your Intota permissions are set up with access to licensing tools, but your permissions do not include managing your holdings information in Intota, My Intota will display relevant items related to licenses, and My Intota will hide upload alerts.

    Databases Tab

    Use the Databases tab for quick access to all your subscribed resources and associated activities such as viewing titles and making payments:

    Databases tab


    By default all your resources are displayed. Use the various column filters (highlighted above) to display only those resources relevant to the work you want to accomplish. The Clear Filters link at the top of the page will remove all filters and display all your resources.

    The first column on the left, Database, displays your resources alphabetically by default. Click the arrow icon to sort in reverse alphabetical order. Click on a database to go to its Database Details page.

    Status is the resource status in Intota, such as Subscribed or a status created by your library.

    The Titles column provides quick access to view a resource's title list.

    The Provider column provides quick access to the Provider Details page.

    The Collection column provides quick access to a resource's Collection Details page if your library has included the resource in a collection in Intota.

    Renewal Date will display the date you have entered in Intota. The Renewal Date filter lets you query your resources by options such as "30 days or less" and "60-90 days".

    The Actions available to you are based on your Intota account permissions. Actions you may see include:
    Icon Action
    Download titles
    Download title list.
    MAnage title list
    Manage titles.
    View renewal checklist
    View renewal checklist.
    Add a payment
    Add payment.
    View contacts
    View contacts.
    View prevailing license terms
    View prevailing license terms.
    View notes
    View notes.
    Preview title urls
    Preview title URLs with all settings applied, such as your proxy prefix.
    Consortium Sharing icon
    Share the resource with member library profiles. This action is available to a "manager" library subscribing to Intota's Interlibrary Shared Resources feature set.


    The top right of the Databases page also provides:
    • The Create Database button for creating a Library-Specific Holdings database for resources not included in the Knowledgebase.
    • The Export (CSV) link for exporting in CSV (comma separated value) format.


    • Date Created: 23-Jul-2014
    • Last Edited Date: 26-Sep-2015
    • Old Article Number: 11053
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