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    Calendars

    How does Alma manage multiple calendars?

    Alma offers the option of defining a calendar of open and closed hours. Definitions can be on the level of the Institution, or on the level of the library. In addition, it is possible to define:
    • Events – special dates, such as the end of the year or the end of the semester
    • Exceptions – exceptions for open/closed dates and times, such as holidays
    An event or an exception is defined on the Institution level.
    In addition, the Terms of Use Policy includes a parameter for defining the behavior of due dates related to library hours and closures. For example, if an item is due when the library is closed, Alma can automatically change the due time to the upcoming closing time, the next open time, or leave the time as is.

    Can each library to define its own closed dates, term dates, opening hours, etc.?

    Alma provides options for defining standard opening and closing times for the library, and closures for a holiday period.
    The following is an example of the calendar for the Main library:
    In addition, it is possible to define:
    • Events – special dates, such as the end of the year or the end of the semester
    • Exceptions – exceptions for open/closed dates and times, such as holidays
    If an event or an exception is defined on the Institution level, it will automatically be inherited on the local level, as can be seen in the following screen capture:

    How are special exceptions to standard opening and closing times defined?

    Calendar records are categorized by:
    • Event – Special dates, such as the end of the year, the end of the semester, or an exhibition. Events appear in the library’s calendar, but do not indicate whether the library is open or closed.
      • whether the event recurs
      • the recurrence type, such as weekly or yearly – for recurring events only
      • the day of the week – for recurring events only (required)
      • a description of the event (required)
      • the date on which the record is valid (required)
      • the time of the event
      • the date until which the record is valid – for recurring events only
    • Exception – Exceptions for open/closed dates and times, such as holidays
      • the status, such as, open or closed (required)
      • the day of the week
      • a description of the exception (required)
      • the dates between which the record is valid (required)
      • the hours for which the record applies
    • Standard Operating Hours – Regular dates and times during which the library is open, based on a day of the week
      • the day of the week to which the record applies
      • the hours for which the record applies
      Fixed dates such as End of Term, End of Summer, End of Year, can also be defined.
    Fixed dates such as End of Term, End of Summer, End of Year, can also be defined.

    What calendar specific parameters affect circulation policies?

    Closed Library Due Date Management
    How to manage fulfillment activities when the library is closed. The available options, displayed in the Value field of the Policy Details page when this policy type is chosen, are:
    • Keep – Keep the current due date
    • Move backward – Move to the end of the previous open day
    • Move forward – Move to the beginning of the next open day
    • Move to the end of the next open day (affects due dates that would otherwise fall on a day that the library is closed)
    Due Date
    The institution can set up due date policies regarding the length of time an item may be borrowed. You can specify the following period types for due date policies:
    • Fixed – Based on your institution’s calendar, such as the End of Term.
    • Non Fixed – Based on the date the item was borrowed. The following values are valid: Days, Exact Days, Hours, Minute, Month, and Week.
    If you set the Unit of Measurement field to Days, Month, or Week, you can also specify a specific time. If you don’t specify a time, the default is your institution’s closing time.
    Hold Shelf Period
    The Hold Shelf Period value does not include days that the library is closed. For example, if the Hold Shelf Period value is 5 days and the library is closed for 2 days during that period, the 2 days are not calculated as part of the Hold Shelf Period

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