To perform staff-mediated deposits, you must have one of the following roles:
- Deposit Manager
- Deposit Operator
- Deposit Operator Extended
- General System Administrator
Library staff can submit deposits on behalf of patrons. This is called staff-mediated deposit. With this feature, staff create a brief bibliographic record for the deposit and upload the digital files for it.
To perform a staff-mediated deposit:
- From the main Alma menu, select Staff-Mediated Deposit (Resource Management > Deposit). The following appears: Staff Mediated Deposit
- Fill in the fields according to the information in the following table:
Staff Mediated Deposit Field Description Deposit on Behalf of Select or enter the patron's name. Deposit Profile Select a deposit profile for the record. Inactive profiles are marked as (inactive). Library staff can still perform submissions without reactivating the profile, but caution is advised before using inactive profiles. Title Enter the title of the record. Abstract Enter an abstract of the record. Date The date that the record was submitted. Automatically populated with the current date, editable. Creator The creator of the record. Automatically populated with the name of the patron, editable. Type Select the type of the record. Usage Type Select the usage type of the representation, either Master or Derivative. Library The library of the representation (read-only). Access Rights Policy Select the access rights policy for the representation. Automatically populated with the access rights policy assigned to the profile (if any), editable. Label Enter a label for the representation. Note Enter a staff note or the representation. Public Note Enter a public note for& the representation. Entity Type Select the entity type and related fields for the representation. File Upload Select the files that you want to include in the representation.
- Click Submit.
A bibliographic record is created with the representation information and the files you uploaded. An email is sent to the patron, confirming the deposit.
Staff-mediated deposits are auto-approved whether or not this is set in the deposit profile.