One of Alma’s greatest assets is its user community. As such, Ex Libris has been working to create more options to allow you to play an active role and collaborate in the Community Zone. Employing the wisdom of a broad base benefits all Alma users.
Ex Libris, therefore, established a framework for contributing to the Community Zone. This term simply means that you can add data to the Community Zone with the purpose of sharing it with the greater Alma community.
The Community Zone offers users the opportunity to update bibliographic records, add portfolios to collections of the type Free E-Journals, Miscellaneous E‐Journals, Miscellaneous Free E‐Books, and U.S. Government Documents, and contribute collections. This section focuses on the guidelines and requirements for contributing to the Alma Community Zone.
For more information regarding cataloging standards and policies, refer to the document Alma Community Catalog: Cataloging Standards, Policies, Rights, and Responsibilities available at http://www.exlibrisgroup.com/files/Products/Alma/AlmaCommunityCatalogCatalogingStandardsPolicies.pdf.
The guidelines are described in the following sections:
For additional information regarding contributing to the Community Zone, refer to:
You have always had the option of locally enriching Community Zone records that you copied to your inventory. By allowing you to enrich records directly in the Community Zone, everyone can benefit from the work of other libraries in the community.
The following points describe the service-level agreement as it relates to bibliographic record contribution:
- Any change to Community Zone bibliographic records is automatically reflected in the records at every institution that uses the Community Zone bibliographic record.
- When an edited Community Zone bibliographic record is saved, it is validated using the Community Zone MD Registry and validation routines. It is also normalized using the Community Zone normalization routines.
- Records edited by a member of the community can be merged with incoming enhanced vendor records, which could cause edits to be overridden.
- Ex Libris places the following restrictions on the community’s ability to edit bibliographic records:
- Contributors may not edit the 022 field. This restriction was created because many portfolios rely on the 022 field for linking. Editing this field could, therefore, destroy linking for other institutions. We plan to move the linking information to each portfolio and not rely on the 022 field in a future release. Once this takes place, we will remove this restriction.
- Contributors may not add new records unless they are contributed as part of a collection (refer to the details below).
- Contributors must be at institutions that have moved to the production phase with Alma in order to edit bibliographic records in the Community Zone.
- Contributors may not edit the 022 field.
With new books and journals constantly being published, it is not possible to keep informed of each and every one. Users, therefore, frequently add local portfolios so that their patrons can access content not yet available via the Community Zone. As in the case of bibliographic records, enabling you to contribute portfolios directly to the Community Zone (rather than only allowing you to add the portfolios locally) enables everyone to benefit from the wisdom of the community.
Service Level Agreement
The following points describe the service-level agreement as it relates to portfolio contribution:
- The community currently can only contribute portfolios to collections of the type Free E-Journals, Miscellaneous E‐Journals, Miscellaneous Free E‐Books and U.S. Government Documents. All other collections remain under the auspices of Ex Libris.
- Any modification to a portfolio in the Community Zone changes the portfolio for every institution that has activated that portfolio.
- Portfolios can be added or modified but cannot be deleted.
- Contributors must be at institutions that have moved to the production phase with Alma in order to contribute portfolios to the Community Zone.
Alma’s international user community has much insight into the needs of library patrons in their respective regions and globally. As such, libraries can contribute entire collections to the Community Zone, which will enable all Alma users to benefit from this knowledge.
Requirements for Submission – General
Ex Libris requires that the submitted collections be:
- Academic in nature
- Relevant to other institutions; avoid submitting collections that are uniquely tailored to your institution
- Ones that are not already found in the Community Zone
Requirements for Submission – Content
Collections contributed to the Community Zone can represent either packages or databases.
Collections representing packages should include:
- A bibliographic record describing the collection
- Portfolios that reflect all relevant content that can be acquired as part of the collection
- A full bibliographic record for each item within the package
- Linking information for each portfolio
- Coverage information for each portfolio (serial content only)
Collections representing databases submitted without portfolios such as abstracting and indexing databases like PubMed, Web of Science, Scopus, and so forth where portfolios are less relevant should include:
- A collection-level bibliographic record
- A link to the native interface
Service Level Agreement
The following points describe the service-level agreement as it relates to collection contribution:
- Contributors must be at institutions that have moved to the production phase with Alma in order to contribute collections to the Community Zone.
- Once a collection has been submitted, it can no longer be edited until after it has been approved for use in the Community Zone.
- The Ex Libris Data Services team will respond to the submitter within five business days. Possible responses include:
- Contribution approved
- Contribution cannot be included in the Community Zone (with a reason provided)
- More information is required