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    Searching in the Repository

    Translatable
    Any user can search the repository (but see the table below for other kinds of searches).
    You can search for bibliographic titles or for bibliographic titles that are linked to specific types of inventory such as physical, electronic, or digital. You can search for authority records. Depending on your user role, you can search for requests, users, or acquisitions information such as PO lines, funds, invoices, vendors, and licenses.
    Inventory searches may be conducted for any of the following inventory types:
    • Electronic portfolios or collections
    • Physical items
    • Digital files
    The searchable fields depend on the search type you select. For example, searching fields using All Titles is based on metadata fields that are common to all record formats, but does not include fields that are specific to physical or electronic inventory. Searching on fields that are specific to certain inventory types is only possible when searching that specific format. The Find drop-down list in Alma’s simple search provides a list of search types from which to select (see Performing a Simple Search for a Repository Item).
    Alma indexes are enriched down to the inventory level. In other words, every physical item, electronic portfolio/collection, and digital file is indexed with the bibliographic metadata to which it is linked, in addition to its inventory specific data. Refer to Search Indexes for more information.
    The same searching methodologies may be used regardless of the format of the catalog record whether it is MARC 21 or Dublin Core.
    The main locations to initiate an Alma repository search are:
    • The persistent search box located at the top of every page (see Using the Persistent Search Box)
    • On the Repository Search page (Resource Management > Search > Repository Search). Note that some types of searches that can be done in the persistent search box cannot be done on the Repository Search page.
    • Alma finds characters with diacritics when you search using standard English characters.
      If the users in your institution search using characters with diacritics, ensure that Ex Libris has configured that searches from your institution return matches for diacritics. Search language configuration is available for German, Norwegian, Swedish, Korean, and Chinese.
    • Contact Ex Libris to enable the following enhanced search options:
      • Search in traditional Chinese/Kanji or simplified Chinese/Kanji and return results in both traditional Chinese/Kanji and simplified Chinese/Kanj
      • Search in Hangul (Korean) and return results in both Hangul and Hanja
      • Search in Hiragana (Japanese) and return results in both Hiragana and Katakana
    • An administrator can configure several items regarding search. For more information, see Configuring Search.

    Performing a Repository Search

    The repository search enables you to search the repository for physical items, electronic portfolios, electronic collections, collections, digital files, or authorities. The repository search offers you the following methods of searching:
    For information regarding search indexes, see Search Indexes.
    You can also save search queries and reuse them at any time (see Saving and Reusing Search Queries).

    Using the Persistent Search Box

    The Persistent Search box provides a simple search interface for searching the repository (books, articles, authorities, and so forth) and other areas of Alma (PO lines, vendors, and so forth). Searching the repository with the Persistent Search box is the same as performing a simple search in the Keywords search index. For a list of the keyword indexes searched when using the persistent search box, see Keyword Search Indexes - MARC 21. Not selecting any option from the drop-down list is the same as selecting All titles.
    To use the Persistent Search box:
    1. At the top of any page, select the required presearch criteria from the Persistent Search drop-down list.
      Persistent_Search_Drop_Down_List.png
      Persistent Search Drop-Down List of Options
    2. Enter the search term or value in the Persistent Search box and click Find
      For locations that have RFID, you can click the RFID read icon, and click Find .
      RFID Read Icon
      The following table describes the search page in which the results are displayed, and the user roles for which the presearch option itself appears.
      Persistent Search Box – Presearch Criteria
      Presearch Criteria Results Displayed In Appears For User Roles
      All titles Repository Search page All
      Physical items Repository Search page All
      Electronic portfolios Repository Search page All
      Funds Funds and Ledgers page Fund Manager, Fund-Ledger Viewer, Ledger Manager, Purchasing Manager, Purchasing Operator, Selector
      Collection Repository Search page All
      Electronic collection Repository Search page All
      Digital titles Repository Search page All
      Order lines Search for PO Line page (see Searching for PO Lines) Invoice Manager, Invoice Operator, Invoice Operator Extended, Purchasing Manager, Purchasing Operator, Selector, Trial Manager, Trial Operator
      Invoices Find Invoices page (see Searching for Invoices) Invoice Manager, Invoice Operator, Invoice Operator Extended, Purchasing Manager, Purchasing Operator, Selector
      Requests Resource Request Monitoring page (see Managing Requests and Work Orders) Receiving Operator, Receiving Operator Limited, Circulation Desk Manager, Circulation Desk Operator, Fulfillment Services Manager, Fulfillment Services Operator, Requests Operator, Work Order Operator
      Vendors Search Vendors page (see Managing Vendors) Vendor Manager
      Licenses Licenses and Amendments (see Managing Licenses and Amendments) License Manager, Selector, Purchasing Operator, Purchasing Manager
      Users Find and Manage Users page (see Managing Users) User Administrator, User Manager, General System Administrator
      Authorities Repository Search page All

    Performing a Simple Search for a Repository Item

    You can perform a simple search on the Repository Search page (Resource Management > Search > Repository Search). Note that some types of searches that can be done n the persistent search box cannot be done on the Repository Search page.
    A simple search comprises the following elements:
    • Find – Select from the following types of resources to be searched:
      • All Titles – All bibliographic records
      • Physical Titles – Bibliographic records that have physical holdings
      • Electronic Titles – Bibliographic records for all electronic titles
      • Digital Titles – Bibliographic records for all digital titles
      • Digital Files – Item information for all digital files
      • Physical Items – Item- and holdings-level information for all physical resources
      • Electronic Portfolio – All electronic portfolios
      • Collection – All top-level collections
      • Electronic Collection – All electronic collections (defined as a collection of electronic resources that can contain packages, which include portfolios, or databases, which include URLs)
      • Authorities – Authority records
    • Where – Select the index or field on which to perform the search. The available indexes vary depending on the resource type that you selected with the Find option.
      Local search indexes that appear in the Where drop-down list can be configured. See Configuring Search Indexes for additional information.
      The Keywords search index is a general index that contains values from many fields but not from all the fields. For a list of the keyword indexes searched when using the persistent search box, see Keyword Search Indexes - MARC 21.
    • Contains – Enter your search content.
      For locations that have RFID, you can click the RFID read icon (or press Alt+A) to enter content (barcode).
      RFID Read Icon for the Contains Box
      Regarding search content:
      • Articles - You may either include or omit articles (such as the, a, an) in your search content.
      • ISBN - All ISBNs are in ISBN-13 format. This enables consistent search results when you need to match records on content entered for an ISBN search.
      • Special characters, like the hyphen, dash, slash, and so forth, are ignored.
      • The asterisk ( * ) wildcard character may be used in your search string if the asterisk is preceded by at least three non-special characters.
        Wildcards are not supported when the content contains a dash as in $a (Aleph)003858461UCD01-Aleph.
        The question mark (?) is not supported as a wildcard character.
    After entering your search elements, click Go. The items that match your search query appear on the Repository Search page.
    On the Repository Search page, you can:

    Performing an Advanced Search for a Repository Item

    You can perform a simple search on the Advanced Search page (Resource Management > Search > Repository Search, click Advanced Search). Some types of searches that can be done n the persistent search box cannot be done on the Repository Search page.
    An advanced search supports a more powerful, refined search, including multiple fields and search fields of other resource types. For example, when searching physical titles, you can search for a bibliographic title in a particular holdings location.
    To use the Advanced Search:
    1. On the Repository Search page, click Advanced Search. The Advanced Search page appears.
      Advanced Search Page
    2. Select an option from the Find drop-down list and click Add Conditions. The Advanced Search – Add Conditions dialog box appears.
      The options available in the Advanced Search – Add Conditions dialog box vary based on your selection from the Find drop-down list.
      Advanced Search – Add Conditions Dialog Box (when Physical Titles is Selected from the Find Option)
      Most of the options presented in the Advanced Search – Add Conditions dialog box are self-explanatory. See the following table for additional information regarding the advanced search options. For a list of search index-MARC bibliographic tag mappings, see All Titles - MARC 21.
      Additional Information for Advanced Search – Add Conditions Options
      Option Description
      Activation Date (electronic collections, portfolios) Locate electronic resources based on the date on which they were activated.
      • Authority ID
      • Authority Vocabulary
      Search
      $0 (identifier)
      $2 when the second indicator is 7
      In the following fields:
      100, 110, 111, 130, 600, 610, 611, 630, 700, 710, 711, 730, 800, 810, 811, 830, 648, 650, 654, 651, 655, 751, 754, 245, 440, 490, 382, 050, 060, 070, 090, 091, 092, 093, 094, 095, 096, 097, 098, 099, 052, 055, 080, 082, 083, 084, 085, 086
      • Available for group (portfolios)
      • Available only for group (portfolios)
      • Collection available for group (electronic collections)
      • Collection available only for group (electronic collections)
      Select the inventory management group to which this resource is restricted. See the list below for a comparative description of the available for advanced search options:
      • Available for - Use this search condition to locate resources available for a particular campus or institution.
      • Available for group - Use this search condition to locate resources available for groups of campuses or institutions.
      • Available only for - Use this search condition to locate resources explicitly available for a campus or an institution.
        The resource may be available for other campuses or institutions, but was explicitly identified in the available for settings as available for a specific campus or institution.
      • Available only for group - Use this search condition to locate resources explicitly available for groups of campuses or institutions.
        The resource may be available for other campuses or institutions, but was explicitly identified in the available for settings as available for specific groups of campuses or institutions.
      The selectable criteria from the drop-down lists vary depending on how the available for settings have been defined.
      View the video referenced below to see a demonstration of how this advanced search capability has been implemented.
      For more information, see Search Results with Restricted Access. For information on restricting availability for electronic resources, see Configuring Inventory Management Groups. Also see Search Results with Restricted Access.
      For more information about searching for electronic resources by inventory management groups, see the Search by Available For Groups video (4:11 mins).
      Binding Note Search 563 $a
      Brief Level Select a specific brief level to search for.
      Brief Level Advanced Search Condition
      For more information, see Working with Brief Record Levels.
      Collection Access Type Select Current or Perpetual.
      Content Related Data Search 580 $a, 773 $t
      Contributed By (for electronic collections and electronic portfolios) Use in the Community Zone tab to locate electronic resources that were contributed.
      Coverage In Use Select Only Local / Global AND Local / Global OR Local / Only Global.
      Locate electronic resources based on the type of coverage used.
      Current location Search for items in the current location.
      Date Information Override Select No or Yes
      DOI - Digital Object Identifier Stored in $a of the 024 if $2 contains doi.
      General retention policy When searching for physical titles, the General retention policy condition under the Holding column can be used to search for position 12 of the 008 field in the holdings record.
      Has Items Select No or Yes to search for holdings without items or holdings with items, respectively.
      Has Local Coverage Information Select from date override or embargo.
      Locate electronic resources that have local coverage.
      Is linked Locate records that are linked (or not) to the Community Zone.
      When this index (for All Titles searches) is used in advanced searches from the Institution tab, all bibliographic records that are linked to the Community Zone appear.
      Is Local (for local electronic collections and local portfolios) Select No or Yes
      Locate locally managed electronic resources.
      ISNI - International Standard Name Identifier May be stored in $0 of various fields, especially the 1XX, 6XX, and 7XX.
      Item PID Search the internal, system-generated ID for the item.
      MMS Creation Date Available when doing an Authorities Advanced Search. You may find this helpful when working with the Authority Control Task List.
      Modification Date From the MMS record’s modification date column
      ORCID - Open Researcher and Contributor ID May be stored in $0 of various fields, especially the 1XX, 6XX, and 7XX.
      Originating system Search the name of the system from which the item was imported into Alma.
      Originating system ID Search the record ID created in the system from which the item was imported.
      Other Classification Number Search any classification number from a scheme not covered by one of the other number fields.
      Provenance code Search a code, defined by the institution indicating the origin of the material.
      Record Format Select which registry/record format to search (DC=Dublin Core)
      Record Format
      Resource Type This index is constructed from existing bibliographic fields such as the LDR and 008. It supplements, but does not replace, the existing Material Type field. See The Resource Type Field.
      Tag sync external catalog Whether the MMS record must be synchronized with an external catalog such as OCLC WorldCat.
      Temporary library Search based on the actual physical location of the item.
      Temporary physical location Search for items identified in the system’s temporary location field regardless of whether the item is currently in the temporary location (that is, even when Item is in temporary location=No).
      Url Option under Electronic Collection when searching for Electronic Titles.
      With this option, you can search for URLs in order to maintain their accuracy.
      There is a known issue with this condition, and it is not functioning properly. See the July 2016 release notes.
      The following Dublin Core (DC) fields are are available as conditions for the Alma search:
      • dc:contributor
      • dc:coverage
      • dc:creator
      • dc:date
      • dc:description
      • dc:format
      • dc:identifier
      • dc:language
      • dc:publisher
      • dc:relation
      • dc:rights
      • dc:source
      • dc:subject
      • dc:title
      • dc:type
      In addition to these fields (or conditions) based on the type of search, Alma supports RDA fields and subfields for systems that use RDA. An example of the fields are shown below.
      Add Conditions with RDA Fields
      The following RDA fields are supported by Alma.
      Bibliographic, authority, and holdings types appear under subheadings in the table below. Repeatable fields are marked by "(R)" in the description. Non-repeatable fields are marked by "(NR).”
      RDA Fields Supported in Alma
      Field Description
      Bibliographic
      028 Publisher Number (R)
      264 Production, Publication, Distribution, Manufacture, and Copyright Notice (R)
      336 Content Type (R)
      337 Media Type (R)
      338 Carrier Type (R)
      340 Physical Medium (R)
      344 Sound Characteristics (R)
      345 Projection Characteristics of Moving Image (R)
      346 Video Characteristics (R)
      347 Digital File Characteristics (R)
      377 Associated Language (R)
      380 Form of Work (R)
      381 Other Distinguishing Characteristics of Work or Expression (R)
      382 Medium of Performance (R)
      383 Numeric Designation of Musical Work (R)
      384 Key (NR)
      Authority
      046 Special Coded Dates (R)
      336 Content type (R)
      368 Other Attributes of Person or Corporate Body (R)
      370 Associated Place (R)
      371 Address (R)
      372 Field of Activity (R)
      373 Associated Group (R)
      374 Occupation (R)
      375 Gender (R)
      376 Family Information (R)
      378 Fuller Form of Personal Name (NR)
      377 Associated Language (R)
      380 Form of Work (R)
      381 Other Distinguishing Characteristics of Work or Expression (R)
      382 Medium of Performance (R)
      383 Numeric Designation of Musical Work (R)
      384 Key (NR)
      Holdings
      337 Media Type (R)
      338 Carrier Type (R)
    3. Build the Advanced Search conditions to match your search requirements.
      1. From the Advanced Search – Add Conditions dialog box, select one or more conditions for your search and click Add Conditions. The Advanced Search page refreshes and opens showing the selected search fields.
        Advanced Search Page with Search Fields
      2. Select the condition logic for your search. The following options are available:
        • Contains Keywords
        • Contains Phrase
        • Starts With – The values that you specify for this parameter need to be whole words such as Harry Potter and the Goblet not Harry Potter and the Gob* for the book Harry Potter and the Goblet of Fire. Also, when entering values for this parameter, be aware that quotation marks are ignored.
        • Equals
        • Not Equals
        • >
        • <
        • >=
        • <=
        • In
        • Not In
        • Before
        • After
        • Is Empty – Use this condition to find all physical items that do not have a defined element, such as a barcode. See Searching for Items Without Specific Information Using the Advanced Search.
        • And/Or – Select And or Or logic operators when you use the same condition such as location more than once.
        The search logic statement built from the options that you select appear on the Repository Search page. See step 4 below.
      3. Enter your Add Condition content criteria (free-form text or a value selected from a search or drop-down list).
        • Enter special characters in the same manner as other characters. (For example, if a title contains the ! special character, you can search for a title containing the keyword !)
        • See Regarding search content for information about wildcard characters.
      4. Optionally:
        • Repeat these steps to further narrow your search
        • To remove a specific condition, use the remove condition icon (the broom)
        • Use Clear Conditions to remove all the conditions
    4. Click Go. Your current search logic appears at the top of the Repository Search page as shown below.
      Current Search:   Physical Titles where Title (Title equals "Science in general education.") and Physical item (Current library equals "Main Library" and Current location equals "Media Collection" or Current location equals "Reference")
      In addition, the search results that match your search criteria appear on the Repository Search page like simple search results.
      Repository Search Page – with Results
    5. On the Repository Search page, you can:

    Searching for Items Without Specific Information Using the Advanced Search

    You can search for empty indexes (for records that contain a specific field that is not populated). For example, you can search for physical titles/items without barcodes or other information. Select Is Empty as an option after selecting the desired field. See the table below for a sample list of conditions with this option.
    Is Empty Sample List
    All Titles
    (Not Present)
    Holdings
    (Not Present)
    Physical Items
    (Not Present)
    LC call number Permanent call number type Inventory number
    Dewey decimal class number Permanent physical location Public note
    UDC Library Fulfillment note
    Other classification number Call number suffix Internal note 1
    Additional publication year Summary holdings Internal note 2
    Language Holdings note Internal note 3
    LC control number   Item sequence number
    ISBN   PO line
    ISSN   Alternative call number
    ISSN link   Alternative call number type
    Other standard ID   Creation date
    Government document number   Current library
    National bibliography number   Currently location
    Publisher number   Due back from temp location date
    Standard number   Expected receiving date
    Other system number   Inventory date
    Notes   Is Magnetic
    Local notes   Item policy
    Description   Last shelf report date
    MMS SIP ID (a number assigned to a set of records affected by a job)   Material type
    Physical description   Modification date
    Country of publication   On shelf date
    Genre form   On shelf seq
    Publisher location   Pages
    Material type   Pieces
    Medium type   Process type
    Originating system ID    
    Originating system    
    Tag suppressed    
    Tag sync external catalog    
    Local field 900    
    Relator    
    For example, to find physical titles without barcodes:
    1. On the Repository Search page (Resource Management > Search > Repository Search, click Advanced search.
    2. Confirm that your Find option is set to Physical Titles and click Add Conditions.
    3. From the Physical Items column, select Barcode and click Add Conditions.
      The barcode additional condition appears with the Is Empty option available from the drop-down list.
      Is Empty Advanced Search Condition
    4. Click Go.
      The search results display all the physical items without barcodes.

    Searching for Special Characters

    When using the Alma repository search (or when searching users, patron purchase requests, and fulfillment requests), special characters/diacritics can be found. Search language configuration is available for German, Norwegian, Swedish, Chinese, and Korean. For most of these languages, Alma uses the standard implementations for working with special characters. See the following sections for more information:
    Normalization for these languages is specific to text fields such as title and author. Normalization, however, is not done for numeric fields or fields that contain a normalized value such as call number.

    Searching for German Language Characters

    Searching German language characters works as follows:
    German Language Character / Character Combinations Stored in the Alma Database
    ß ss
    ä, Ä ae
    ö, Ö oe
    ü, Ü ue
    ae ae
    oe oe
    ue (when not following a vowel or q) ue
    This ensures that using German language characters or character combinations return optimal results. For example, when search criteria like düster and duester are entered, the English word duster will not be considered a match.
    New for May!   For institutions that have the searching language parameter set to German (set by Ex Libris), the repository search results, user search results, and fulfillment request search results are sorted using the DIN 5007-1/2, section 6.1.1.4.1/2 standard. In addition to consideration for the special German language characters, hyphens are ignored when search results are sorted.

    Working with Norwegian and Swedish Language Characters and Search Results

    Alma normalizes the interchangeable Scandinavian characters æ Æ ä Ä ö Ö ø Ø and folded variants (aa, ao, ae, oe and oo) by transforming them to æ Æ å Å ø Ø. Sorting the Norwegian special language characters is handled in the manner described in the Scandinavian Normalization Filter. For Swedish, Alma normalizes the Scandinavian characters in the same manner. Sorting the Swedish special language characters are not handled in the same manner as the Norwegian special language characters.

    Working with Chinese and Korean Language Characters and Search Results

    Alma does hiragana to katakana transliteration, traditional Chinese to simplified Chinese transliteration, and splits words into bigrams and unigrams. See the ICU Transform Filter for more information.
    Alma also does Hanja to Hangul transliteration. The sorting is unique to the Korean language.

    Using TSVCC

    New for May!
    The Hong Kong Innovative Users Group (HKIUG) TSVCC (Traditional, Simplified, and Variant Chinese Characters) standard Version 1.0. released on 18 July 2006 has been implemented in Alma. As a result, in addition to handling the traditional and simplified Chinese characters, the TSVCC implementation in Alma enables it to also handle the variant Chinese characters when searching in Alma's repository and searching for users in Alma. The TSVCC Chinese character handling is available for institutions that have the Alma searching language parameter set for Hong Kong. Contact Ex Libris Support if you need to have this institution parameter enabled.
    For the complete HKIUG TSVCC table (UNICODE version), see http://hkiug.ln.edu.hk/unicode/hkiug_tsvcc_table-UnicodeVersion-1.0.html.

    Saving and Reusing Search Queries

    For inventory searches (on the Repository Search page), you can save searches for later use. A saved query is another name for a logical set. A logical set is recalculated each time it is accessed - in other words, the search is rerun and the results are the set. When you save a query (set), you are saving a set of search criteria that can be reused. Each time you run a query, the results may be different if the records have changed since the previous run. In contrast, an itemized set is a collection of items that may be the result of a previous search.
    For more information about sets, see Managing Search Queries and Sets.
    To save a query:
    1. Click Save Query on the Repository Search page after a search.
      The Set Details page appears.
      Set Details Page
    2. Follow the procedure in Creating Logical Sets.

    Performing a Search Using a Saved Query

    Run a saved query using the Saved Queries link on the Repository Search page or from the Manage Sets menu link (see Managing Search Queries and Sets).
    To access and use saved queries from the Repository Search page:
    1. On the Repository Search page, click the Saved Queries link. The Select Set page appears.
      Select Set Page
    2. Select the set you want to use and click Select Set. Alma performs a search according to the settings in the saved query, and the Repository Search page appears showing the results of the search.
      Repository Search Page with Results

    Using the Repository Search Results List

    Search results on the Repository Search page are a numbered list of matching results displayed according to the type of resource chosen for your search. By default, search results are sorted according to an internal ranking mechanism that is based on Apache Solr; for more information, see http://www.solrtutorial.com/solr-sea...relevancy.html. Ranking factors include:
    • Term Frequency - The higher the term frequency in the document, the higher the document score.
    • Inverse Document Frequency - The rarer a term is across all documents in the index, the higher its contribution to the score.
    • Coordination Factor - The more query terms found in a document, the higher its score.
    • Field Length - The more words a field contains, the lower its score. This factor penalizes documents with longer field values.
    You can manually apply primary and secondary sorting using the drop-down lists at the top of the search results. Both drop-down lists offer the following options (where Asc=ascending and Desc=descending):
    • Rank
    • Title – Asc
    • Title – Desc
    • Creator – Asc
    • Creator – Desc
    • Publication Date – Asc
    • Publication Date – Desc
    These sort options are available with the following searches in the Institution, Network, and Community tabs:
    • All titles
    • Physical titles
    • Electronic titles
    • Digital titles
    For information about terminology used on the Repository Search Results list, see the “Managed by Department” Changed to “In Process” video (2:58 mins).
    The sort order for holdings displayed in a single search result is handled in the following manner:
    • Temporary holdings appear first
    • Among holdings from the same type (permanent / temporary), the holdings with more available items appear first
    • Among holdings from the same type (permanent / temporary) and the same number of available items, the holdings are sorted alphabetically
    Holdings Sorted in a Single Search Result
    The holdings sort order is not configurable.

    Opening the Simple Record View for a Repository Item

    The simple Record View page opens when you click the resource link from the repository search results.
    Resource Link in the Search Results
    For electronic collections that have bibliographic information identified in the Additional descriptive information field (stored in the Additional Information tab of the Electronic Collection Editor), click the Resource description link to access the simple Record View page after clicking the resource link from the search results.
    Electronic Collection Resource Link
    Electronic Collection Resource Description Link
    The simple Record View page displays a noneditable view of bibliographic, holdings, or authority records with their fields and subfields.
    In addition to the fields, subfields, and their related content, the following information about the resource is summarized at the top of the simple Record View page:
    • Title – The title of the resource.
    • MMS ID – The Alma internal ID for the record.
    • Originating system – The source of the record.
    • Originating system ID – The ID of the record as created in the originating system.
    • Originating system version – The date and time pulled from the 005 field when the record is imported or the date and time specified for this field in a normalization process. See the description of Do not override/merge record with an older version (Repository type) (Applies to Upon match selections Merge and Overlay only) for more information.
    • Suppress from publishing – Whether the record has been suppressed from publishing (Yes or No).
    • Export to WorldCat – Whether the record has been flagged for export to WorldCat.
    • Brief level – Displays the level of the record (a value from 01 through 10)
    • Record format – Identifies the standard format used to create the record from one of the following formats that can be activated in the Active Registry by Ex Libris: MARC 21, UNIMARC, KORMARC, CNMARC, or Dublin Core. (The available record formats are dependent on the registries that you had Ex Libris activate for your system.)
    • Vocabulary – The record's local vocabulary. This appears when viewing an authority record.
    From the simple Record View page, the following actions can be performed:
    • Return to the search results page - Click Back.
    • Open the record in the MD Editor - Click Edit.
    • Copy the record to an Excel file - Click Tools.
    • Make a local copy of a record - Click Copy. This option is available from an All titles or Authority search in the Community tab.
    • Link the record to the local institution - Click Link. This option is available from an All titles search in the Community tab.

    Working with Facets in the Repository Search Results

    You can filter search results using the facets in the left pane of the search results. The available facets depend on the type of search and the items in the search results.
    Search Result Facets
    Search Type Facets Provided
    All titles Inventory
    Material type
    Language
    Publication year
    Resource Type
    Physical titles Item Material type
    Language
    Publication year
    Resource Type
    Electronic titles Material type
    Language
    Resource Type
    Digital titles Language
    Publication year
    Entity type
    Preservation type
    Resource Type
    Digital files Entity type
    File MIME type
    File size bytes
    File extension
    Resource Type
    Physical items Item material type
    Library
    Process type
    Resource Type
    Electronic portfolio Type
    Interface
    Electronic collection type
    Service
    Electronic material type
    Availability
    Resource Type
    Collection Library
    Resource Type
    Electronic collection Type
    Interface
    Electronic collection type
    Availability
    Resource Type
    Authorities Heading Usage
    Vocabulary
    For Electronic Collection Type facets, the results are affected by the following considerations:
    • Community Zone records are updated with the correct electronic collection type such as Journal, Book, and so forth.
    • Locally migrated electronic collections are migrated with the type Journal in all cases (regardless of what type they are).
    • New local electronic collections have no electronic collection type.
    Facets include a count in parentheses next to the facet label.
    Facet Count in Parentheses
    The numbers in parentheses are directly related to the total count provided with your search results. In the illustration below, the total count is 10. In the previous illustration (from the same search results), the facet counts add up to 10 for each facet type.
    Total Count in Search Results
    Sometimes the total count is labeled approximately. This may occur when searching for a frequently occurring term in a general index (for example, an All Titles search with keyword studies). To provide reasonable response time with a large number of search results, Alma provides an approximate count. It is assumed that an exact count is not necessary, since with a number of results this high, you are not planning on browsing through all of the results. If necessary, you can determine the exact number of results by saving the results to a set and itemizing this set (Actions > Itemize). The number of items displayed for the itemized set (when creating the set, viewing the set creation job report, and viewing the itemized set) is exact.
    Approximate Total Count
    Click the facet to narrow the search results. You may select more than one facet when multiple facets are available (see illustration below). You can also de-select facets that you previously selected by clicking the “X” beside the selected facet in the Search limited to row.
    Multiple Facets

    Working with the Institution, Community, and Network Tabs

    The Institution tab displays results in your institution. The Community tab displays results for records known to Alma across all of its institutions (where available). If your institution is a member of a collaborative network, the Network tab is available and displays results for your network. For more information regarding the Network tab, see Repository Search in Collaborative Network.
    An administrator can configure which tab is pre-selected by default for certain search types; see Customizing the Repository Search.

    Working with the Search Result Icons

    The following icons may appear beside a search result, depending on the tab you are viewing. Linked records are updated when their target records (in the Community Zone or in the Network Zone) are updated.
    Search Result Icons
    Tab Icon Record is Click Icon to Open Item in
    Institution Record does not appear
    NOT defined in the institution
    N/A
    Restricted by an inventory management group N/A
    No icon Unlinked, non-electronic resource N/A
    Suppressed N/A
    Unlinked, deactivated electronic resource N/A
    Unlinked, activated electronic resource N/A
    Linked to a Community Zone record
    Community tab
    Linked to a Network Zone record
    Network tab
    Community Record does not appear NOT defined in the Community Zone N/A
    No icon Linked to a record in the Network Zone
    AND
    Restricted by an inventory management group
    N/A
    Linked to a record in the Network Zone
    AND
    NOT linked to a record in the institution
    AND
    NOT restricted by an inventory management group
    Note: This icon also appears if an institution record is linked to the above Network Zone record.
    Network tab
    Linked to a record in the institution Institution tab
    Linked to a record in the Network Zone
    AND
    Linked to a record in the institution
    Whichever link was added last.
    Network Record does not appear NOT defined in the Network Zone N/A
      No icon NOT linked to a Community Zone record
    AND
    NOT linked to a record in the institution
    N/A
      Linked to a Community Zone record
    AND
    NOT linked to a record in the institution
    Community tab
      Linked to a record in the institution Institution tab
    Alma attempts to display a thumbnail image for titles (either for digital titles only, or for all title types - see Customizing the Thumbnail Display). If the title has a digital file, a thumbnail of that file appears. If the title has only physical items, Alma attempts to acquire a thumbnail image of the cover using the title’s ISSN or ISBN. If no thumbnail is available, a generic image of the material type (book, video, music, and so forth) appears.

    Performing Actions on the Repository Search Results Page

    See the table below for a description of the actions that you can take while using the Repository Search results.
    The links that appear depend upon the search type and the roles of the user. Not all links appear for all users.
    Search Results List Actions
    Search Type Action Description
    All Titles Release Assignment Release the bibliographic record if it is assigned to another staff user. If you want to remove all bibliographic record assignments for a particular staff user, see MD Editor Menu and Toolbar Options. This link only appears if you have the role Catalog Manager.
    The results for an All Titles search include physical, electronic, and digital titles, and the links beneath each record vary according to the record type. See the following titles-related sections in this table for the descriptions of the remaining actions.
    Physical Titles Holdings View holdings information. Opens the MARC simple Record View page (single record) or the List of Holdings page (multiple records). For more information, see The List of Holdings.
    Items View items information. Opens one of the following pages:
    Edit Record Edit the bibliographic record. Opens the MD Editor (see Opening the Metadata Editor).
    Search results for a locked record include the Edit action and the locked notation for the record appears in the MD Editor view of the record (see example below).
    This notation indicates that there is an open draft for the record and that someone other than you is working on it. This record cannot be edited until the operator that has it locked does a Release or Save and Release in the MD Editor or the setting for the working_copy_lock_timeout parameter has expired. The default setting for working_copy_lock_timeout is one hour. See Configuring Other Settings for configuration information.
    Locked by Notation
    Order Initiate a purchase order. Opens the PO Line Owner and Type page (see Creating PO Lines).
    Request Initiate a fulfillment request on the title. Opens the Create Request page (see Creating a Request).
    From the Create Request page, you can select a Physical titles request such as Move temporarily or Patron digitization request from the Request Type drop-down list.
    Resource Sharing Request Initiate a resource sharing borrowing request on the title. Opens the Resource Sharing Borrowing Request page (see Adding a Resource Sharing Borrowing Task from a Search). This link only appears if you have one of the roles Fulfillment Services Operator or Fulfillment Services Manager in the scope of the resource sharing library.
    Add to Collection Add the title to a collection. This link only appears if you have collections configured. For more information refer to Managing Collections.
    Publishing Information View publishing information. Opens the Publishing Information page with the following information (available only for General System, Repository, Depositing, and Catalog Administrators):
    • PID
    • Last publication date
    • Last publication value
    • RTA link
    • Job history (if available)
    Select the relevant profile in the Publishing Profile field.
    Learn about debugging publishing information in the Debugging Publishing Information video (1:52 mins).
    Linked Data View linked data. See Using Linked Data from the Repository Search Results below for more information.
    Reminders Create and edit reminders for the bibliographic record by entering the following pieces of information:
    • Date for the reminder to occur
    • Type of reminder
    • Status of the reminder
    • Text describing the reminder
    For more information, see Working with Reminders.
    More Info View more information. Opens the More Info dialog box with the following information:
    • Title
    • Related Records - Number of related records (or No Related Records)
    • Orders - Number of orders (or No Orders)
    • Requests/Work Orders - Number of requests/work orders (or No Requests/Work Orders). This value does not include expired booking requests, and indicates only the number of requests/work orders linked to the title; it does not indicate anything about the request’s place in the queue.
    • Courses - Number of linked courses (No Course)
      Click the links to access additional details.
    For information on displaying the courses associated with a title, see the View Courses Linked to a Title video (2:43 mins).
    Electronic Titles (Institution tab) Electronic Collection List View the list of portfolios associated with this title. Opens the Portfolios List page. For more information see The Portfolio List.
    View It View the electronic service associated with this title. Opens the Alma Link Resolver Electronic Services page.
    For more information regarding the Alma Link Resolver Electronic Services page, see Using the OpenURL Link Resolver Electronic Services Page.
    To enable direct linking to electronic services via Alma Link Resolver Electronic Services, see Configuring Direct Linking.
    Order Initiate a purchase order. Opens the PO Line Owner and Type page (see Creating PO Lines).
    When you place orders for electronic resources (from bibliographic-/title-level search results) that contain multiple URLs (856 $u fields), Alma creates a portfolio for each URL (see the example below for Commentaries on the Constitution of the United States).
    Resource Sharing Request Initiate a resource sharing borrowing request on the title. Opens the Resource Sharing Borrowing Request page (see Adding a Resource Sharing Borrowing Task from a Search). This link only appears if you have one of the roles Fulfillment Services Operator or Fulfillment Services Manager in the scope of the resource sharing library.
    Document Delivery Initiate a resource request for this title. Opens the Create Request page (see Creating a Request).
    Add to Collection Add the title to a collection. This link only appears if you have collections configured. For more information refer to Managing Collections.
    Publishing Information View publishing information for this title. Opens the Publishing Information page that provides the following information (available only for General System, Repository, Depositing, and Catalog Administrators):
    • PID
    • Last publication date
    • Last publication value
    • RTA link
    • Job history (if available)
    Select the relevant profile in the Publishing Profile field.
    Learn about debugging publishing information in the Debugging Publishing Information video (1:52 mins).
    Linked Data View linked data. See Using Linked Data from the Repository Search Results below for more information.
    Reminders Create and edit reminders for the bibliographic record by entering the following pieces of information:
    • Date for the reminder to occur
    • Type of reminder
    • Status of the reminder
    • Text describing the reminder
    For more information, see Working with Reminders.
    More Info View more information for this title. Opens the More Info dialog box with the following information:
    • Title
    • Related Records - Number of related records (or No Related Records)
    • Orders - Number of orders (or No Orders)
    • Requests/Work Orders - number of requests/work orders (or No Requests/Work Orders). This value does not include expired booking requests, and indicates only the number of requests/work orders linked to the title; it does not indicate anything about the request’s place in the queue.
    • Licenses - Number of licenses (or No Licenses)
    • Courses - Number of linked courses (No Course)
      Click the links to access additional details.
    For information on displaying the courses associated with a title, see the View Courses Linked to a Title video (2:43 mins).
    Electronic Titles (Community tab) Electronic Collection List View the list of portfolios associated with this title. Opens the Portfolios List page. For more information see The Portfolio List.
    Order Initiate a purchase order. Opens the PO Line Owner and Type page (see Creating PO Lines).
    When you place orders for electronic resources (from bibliographic-/title-level search results) that contain multiple URLs (856 $u fields), Alma creates a portfolio for each URL (see the example below for Commentaries on the Constitution of the United States).
    Resource Sharing Request Initiate a resource sharing borrowing request on the title. Opens the Resource Sharing Borrowing Request page (see Adding a Resource Sharing Borrowing Task from a Search). This link only appears if you have one of the roles Fulfillment Services Operator or Fulfillment Services Manager in the scope of the resource sharing library.
    Edit Edit the bibliographic record. Opens the MD Editor (see Opening the Metadata Editor).
    Search results for a locked record include the Edit action and the locked notation for the record appears in the MD Editor view of the record (see example below).
    This notation indicates that there is an open draft for the record and that someone other than you is working on it. This record cannot be edited until the operator that has it locked does a Release or Save and Release in the MD Editor or the setting for the working_copy_lock_timeout parameter has expired. The default setting for working_copy_lock_timeout is one hour. See Configuring Other Settings for configuration information.
    Locked by Notation
    Digital Titles View It View the digital object. Opens the Alma Link Resolver Electronic Services page from which you can view the object (if you have permission/access to the object).
    For more information regarding theAlma Link Resolver Electronic Services page, see Using the Alma Link Resolver Electronic Services Page.
    Representations Edit the digital representation. Opens the Digital Resource Editor. For more information, see Managing Digital Resources.
    Export Export the title.
    A note appears at the top of the Repository Search page (above the Search Criteria options) providing the location of the exported digital title.
    Order Initiate a purchase order. Opens the PO Line Owner and Type page (see Creating PO Lines).
    Publishing Information View publishing information for this title. Opens the Publishing Information page that provides the following information (available only for General System, Repository, Depositing, and Catalog Administrators):
    • PID
    • Last publication date
    • Last publication value
    • RTA link
    • Job history (if available)
    Select the relevant profile in the Publishing Profile field.
    Learn about debugging publishing information in the Debugging Publishing Information video (1:52 mins).
    Resource Sharing Request Initiate a resource sharing borrowing request on the title. Opens the Resource Sharing Borrowing Request page (see Adding a Resource Sharing Borrowing Task from a Search). This link only appears if you have one of the roles Fulfillment Services Operator or Fulfillment Services Manager in the scope of the resource sharing library.
    Linked Data View linked data. See Using Linked Data from the Repository Search Results below for more information.
    Reminders Create and edit reminders for the bibliographic record by entering the following pieces of information:
    • Date for the reminder to occur
    • Type of reminder
    • Status of the reminder
    • Text describing the reminder
    For more information, see Working with Reminders.
    More Info View more information for this title. Opens the More Info dialog box with the following information:
    • Title
    • Related Records - Number of related records (or No Related Records)
    • Orders - Number of orders (or No Orders)
    • Requests/Work Orders - Number of requests/work orders (or No Requests/Work Orders). This value does not include expired booking requests, and indicates only the number of requests/work orders linked to the title; it does not indicate anything about the request’s place in the queue.
      For more information on the request queue/priority, see Request Priority.
    • Courses - Number of linked courses (No Course)
      Click the links to access additional details.
    For information on displaying the courses associated with a title, see the View Courses Linked to a Title video (2:43 mins).
    Digital Files View It View the digital object. Opens the Alma Link Resolver Electronic Services page from which you can view the object (if you have permission/access to the object).
    For more information regarding theAlma Link Resolver Electronic Services page, see Using the Alma Link Resolver Electronic Services Page.
    Representations Edit the digital representation. Opens the Digital Resource Editor. For more information, see Managing Digital Resources.
    Download Download the digital file.
    Resource Sharing Request Initiate a resource sharing borrowing request on the title. Opens the Resource Sharing Borrowing Request page (see Adding a Resource Sharing Borrowing Task from a Search). This link only appears if you have one of the roles Fulfillment Services Operator or Fulfillment Services Manager in the scope of the resource sharing library.
    Physical Items Edit Edit the item. Opens the Physical Item Editor page (see Updating Item-Level Information).
    Holdings View holdings information. Opens the MARC simple Record View page (single record) or the List of Holdings page (multiple records). For more information, see The List of Holdings.
    Items View item information. Opens one of the following pages:
    Request Initiates a fulfillment request (see Creating a Request).
    Resource Sharing Request Initiate a resource sharing borrowing request on the title. Opens the Resource Sharing Borrowing Request page (see Adding a Resource Sharing Borrowing Task from a Search). This link only appears if you have one of the roles Fulfillment Services Operator or Fulfillment Services Manager in the scope of the resource sharing library.
    Work Order Initiate a work order for the item, such as to request binding or process a withdrawal (see Creating a Request).
    More Info View more information about the item. Opens the More Info dialog box with the following information:
    • Title
    • Related Records - Number of related records (or No Related Records)
    • Orders - Number of orders (or No Orders)
    • Requests/Work Orders - Number of requests/work orders (or No Requests/Work Orders). This value does not include expired booking requests, and indicates only the number of requests/work orders linked to the item; it does not indicate anything about the request’s place in the queue.
      When clicking this value, requests bound to the item, as well as requests that the item can fulfill, appear.
    • Number of Loans
    • Last Loan Date
    • Number of In-House Uses
    • Last In-House Use Date
    • Year to Date Loans (indicates the number of loans submitted during the current calendar year)
    • Courses - Number of linked courses (No Course)
      Click the links to access additional details.
    For information on displaying the courses associated with a title, see the View Courses Linked to a Title video (2:43 mins).
    Electronic Portfolio (Institution tab) Edit Edit the portfolio. Opens the Electronic Portfolio Editor page. For more information, see Modifying a Portfolio Using the Electronic Portfolio Editor.
    View View the portfolio. Opens the Electronic Portfolio Editor page in view mode.
    Activate / Deactivate Activate or deactivate the portfolio. The resource’s icon changes when the activation status changes. For example, when an unlinked portfolio is activated, the icon appears in color (). When the portfolio is deactivated, the icon appears gray ().
    Order / Additional Order Initiate a purchase order. Opens the PO Line Owner and Type page (see Creating PO Lines).
    Link to Community Initiate the process to link a local portfolio to a Community Zone portfolio. This option is available only if a local portfolio was created as a standalone portfolio and not as part of an electronic collection.
    You may, for example, use this option when you have created a local portfolio during the acquisition process and later want to link the portfolio to an electronic collection in the Community Zone.
    When you click Link to Community, the Link Standalone Portfolio to Community Zone Collection wizard opens, in which you 1) select a matching Community Zone portfolio, 2) select a local electronic collection with which to associate the standalone portfolio, and 3) select to use the descriptive metadata from the Community Zone bibliographic record or retain the Institution Zone descriptive metadata.
    If you choose to retain the Institution Zone descriptive metadata, the portfolio’s descriptive metadata will not be synchronized with updates from the Community Zone.
    After the local portfolio is linked to a Community Zone portfolio, the Link to Community search results action no longer appears and the icon changes from the Institution Zone icon to the Community Zone icon (see Search Result Icons).
    Create E-Activation Task Create an electronic activation task and displays a confirmation message when successful.
    Test Access Test access to the portfolio and display the results on the Alma Link Resolver Electronic Services page (see Using the Alma Link Resolver Electronic Services Page).
    Delete Delete a local portfolio.
    Report to Ex Libris Send a portfolio update, add, remove, or coverage request to Ex Libris. Opens the Send to Ex Libris page. The contact information provided on the Send to Ex Libris page is defined by an administrator in Administration > General Configuration > Configuration Menu > CRM Contacts.
    For information on using this option in the Institution tab, see the “Send to Ex Libris” for Local Collections video (3:03 mins).
    Resource Sharing Request Initiate a resource sharing borrowing request on the title. Opens the Resource Sharing Borrowing Request page (see Adding a Resource Sharing Borrowing Task from a Search). This link only appears if you have one of the roles Fulfillment Services Operator or Fulfillment Services Manager in the scope of the resource sharing library.
    More Info View more information about this portfolio. Opens the More Info dialog box with the following information: Click the links to access additional details.
    For information on displaying the courses associated with a title, see the View Courses Linked to a Title video (2:43 mins).
    Electronic Portfolio (Community tab) Activate Initiate the process to add and activate portfolios from the Community Zone for a library.
    Order Initiate a purchase order. Opens the PO Line Owner and Type page (see Creating PO Lines).
    Report to Ex Libris Send a portfolio update, add, remove, or coverage request to Ex Libris. Opens the Send to Ex Libris page. The contact information provided on the Send to Ex Libris page is defined by an administrator in Administration > General Configuration > Configuration Menu > CRM Contacts.
    Resource Sharing Request Initiate a resource sharing borrowing request on the title. Opens the Resource Sharing Borrowing Request page (see Adding a Resource Sharing Borrowing Task from a Search). This link only appears if you have one of the roles Fulfillment Services Operator or Fulfillment Services Manager in the scope of the resource sharing library.
    Collection Edit Edit the collection. Opens the MD Editor.
    Edit Collection Resource Manage the collection. Opens the Collections Resource Editor page where you can view summary information for the collection, look up reports and services related to this collection, view titles in the collection, and add subcollections to the collection.
    View Collection Resource View all related services and components of the collection without the ability to change or add data.
    Electronic Collection (Institution tab) Edit Edit the electronic collection. Opens the Electronic Collection Editor.
    Delete
    Delete the electronic collection.
    A confirmation dialog box presents the option to delete the electronic collection (along with deleting associated electronic collection services, portfolios, and e-activation tasks, and unlinking PO lines) and a drop-down list of options (delete, suppress, or do nothing) for handling childless bibliographic records when deleting the electronic collection.
    Electronic_Collection_Delete_Confirmation_02_TC.png
    Electronic Collection Delete Confirmation
    After you click Confirm, a background job runs, deleting the e-collection and its associated components.
    While the job is running, the action buttons for the record are not available. The job ID is displayed at the top of the page. To monitor the job and view the job report, access Monitor Jobs (Administration > Manage Jobs > Monitor Jobs).
    If the job runs for a long time and the action links are still disabled, you can request Ex Libris Support to restore the action buttons.
    If the e-collection is empty, the deletion is handled online, that is, without running a job.
    Electronic_Collection_Delete_Confirmation_with_No_Portfolios_02_TC.png
    Electronic Collection Delete Confirmation with No Portfolios
    View View the electronic collection. Opens the Electronic Collection Editor page in view mode.
    Portfolio List (number) View the portfolio list. Opens the Portfolios List page. For more information see The Portfolio List.
    Order / Additional Order Initiate a purchase order. Opens the PO Line Owner and Type page (see Creating PO Lines).
    Link to Community Initiate the process to link a local electronic collection to an electronic collection in the Community Zone. Linking local electronic collections to the Community Zone provides the benefit of Community Zone updates to the electronic collections that you link to the Community Zone. See Linking a Local Electronic Collection to the Community Zone for more information.
    Create E-Activation Task Create an electronic activation task and displays a confirmation message when successful.
    Publishing Information View publishing information about the electronic collection. Open the Publishing Information page with the following information (available only for General System, Repository, Depositing, and Catalog Administrators):
    • PID
    • Last publication date
    • Last publication value
    • RTA link
    • Job history (if available)
    Select the relevant profile in the Publishing Profile field.
    Learn about debugging publishing information in the Debugging Publishing Information video (1:52 mins).
    Edit Service Edit the electronic service. Opens the Electronic Service Editor. See Modifying a Service.
    Report to Ex Libris Send a portfolio update, add, remove, or coverage request to Ex Libris. Opens the Send to Ex Libris page. The contact information provided on the Send to Ex Libris page is defined by an administrator in Administration > General Configuration > Configuration Menu > CRM Contacts.
    You can request that new resources be added and you can view existing requests from other customers and promote them. For more information, see How do I request a new target for the Alma CKB?.
    More Info View more information about the electronic collection. Opens the More Info dialog box with the following information:
    • Title
    • Related Records - Number of related records (or No Related Records)
    • Orders - Number of orders (or No Orders)
    • Additional Orders - Number of additional orders
    • Licenses - Number of licenses
    • Courses - Number of linked courses (No Course)
      Click the links to access additional details.
    For information on displaying the courses associated with a title, see the View Courses Linked to a Title video (2:43 mins).
    Electronic Collection (Community tab) Portfolio List (number) View the portfolio list. Opens the Portfolios List page. For more information see The Portfolio List.
    Descriptive Record View a simple view of the electronic collection. Opens the Community Zone level bibliographic record available for the electronic collection in the MARC Record Simple View page. See Working with Electronic Collection Bibliographic Records and URLs Added to the Community Zone for more information.
    Activate Activate the electronic collection. Opens the Activation Wizard (refer to Activating an Electronic Collection Using the Activation Wizard).
    Order Initiate a purchase order. Opens the PO Line Owner and Type page (see Creating PO Lines).
    Report to Ex Libris Send a portfolio update, add, remove, or coverage request to Ex Libris. Opens the Send to Ex Libris page. The contact information provided on the Send to Ex Libris page is defined by an administrator in Administration > General Configuration > Configuration Menu > CRM Contacts.
    Authorities (Institution tab) Search Bibliographic Records Matching This Value View local authority information maintained in the Institution Zone.
    Edit Edit local authority information.
    Authorities (Community tab) Search Bibliographic Records Matching This Value View available Library of Congress authority information from the authority information that is loaded in the Community Zone.
    In addition, the Tools button that appears at the top of the page for all search types, provides the option to export search results to an Excel file. The columns of information in the Excel file vary depending on the search type that you have used.
    Excel files for all search types except Collections and Authorities have an MMS ID column.  New for May!
    For more information, see Export to Excel.

    Working with What Appears in the Repository Search Results (Examples)

    Since the Repository Search facility in Alma provides the flexibility to conduct a variety of searches, the search results include information related to physical, electronic, and digital resources. As a result, the content of the search results vary and are specific to the type of search you are conducting. For example, the titles (all, physical, electronic, and digital) search results includes bibliographic information; and the inventory (such as items, portfolios, and files) search results includes details from imported data or data that you have entered using the Physical Item Editor (see Updating Item-Level Information) or the Electronic Portfolio Editor (see Modifying a Portfolio Using the Electronic Portfolio Editor). In general, the Repository Search results include:
    • Material type
      Bibliographic Material Type in Search Results
      See Bibliographic Material Types Identified in Search Results for more information regarding bibliographic material types. See Search Indexes for a list of the MARC tags associated with all the displayed fields.
    • Resource Type (see The Resource Type Field for more information)
    • Content type
    • Media type
    • Carrier type
    • Creator
    • Publication place
    • Publication date
    • Publisher
    • Subject
    • Library
    • Location
    • Copy
    • Barcode
    • Item policy
    • Identifying numbers:
      • Alma record number (the first number in 035a, the Other System Number)
      • ISSN, ISBN
      • Call number
    • Dates
    • Availability
      This component of the search results provides a link for accessing additional record details.
      Availability in the Search Results
    • Availability of related records
      The Availability of Related Records appears in the search results when a bibliographic record is found and contains a 773 field with linking information to another bibliographic record with items.
      Availability of Related Records
      You can configure the appearance of the location and library in the Availability line. For more information, see Customizing How Library and Location Appear.
      For information about enhanced visibility of related records, see the Enhanced Visibility For Related Record Inventory video (1:42 mins).
    • Service
    • Icons - See Search Result Icons
    The illustrations below highlight the following search result examples.
    All titles search results (Institution tab):
    Repository Search.png
    Repository Search Page with the Results of All Titles Search
    Physical titles search results (Institution tab):
    Repository Search Results for a Physical Titles Search
    Electronic titles search results (Institution tab):
    Repository Search Page with Results of an Electronic Titles Search
    Digital titles search results (Institution tab):
    Repository Search Page with Results of a Digital Titles Search
    Digital files search results (Institution tab):
    Digital Files Search Results List
    Physical items search results (Institution tab):
    Repository Search Page with Results of a Physical Items Search
    Electronic portfolio search results (Institution tab):
    Electronic Portfolio Search Results
    Collection search results (Institution tab):
    Collection Results (partial)
    Electronic collection search results (Institution tab):
    Electronic Collection Search Results – Institution Tab
    Electronic collection search results (Community tab):
    Electronic Collection Search Results – Community Tab
    Authorities search results (Community tab):
    Repository Search Page with Results of an Authorities Search (Community Tab)

    Working with the Resource Type Field

    The Resource Type field is constructed based on existing bibliographic fields such as the LDR and 008. This field supplements (but does not replace) the Material Type field. The Resource Type field is searchable, available as a facet, and is extracted to Analytics. It is much more detailed than the Material Type field. As a result, it is a useful means of constructing detailed reports. For details regarding the Resource Type field and the criteria for its creation, refer to the following table.
    Rules Used to Create the Resource Type Field
    Resource Type Rule
    The following notation is used in this table:
    • != means not equal - For example, "008 pos. 06 != d" means 008 position 6 will be anything except d
    • , (comma) means or - For example, "008 pos. 23 != a,b,c,o,f " means 008 position 23 does not equal a or b or c or o or f
    • Physical = printed books, printed serials, music-CD’s, CD-roms, DVD’s, and so forth (except microforms)
    • Electronic = online (ebooks, e-serials, and so forth)
    2D non-projectable graphic – Electronic LDR pos. 06 = k AND LDR pos. 7 = m AND 008 pos. 33 = a,c,i,k,l,n,o AND 008 pos. 29 = o
    2D non-projectable graphic – Physical LDR pos. 06 = k AND LDR pos. 7 = m AND 008 pos. 33 = a,c,i,k,l,n,o AND 008 pos. 29 != a,b,c,o,f
    3D artifact – Physical LDR pos. 06 = r AND 008 pos. 33 = r,w AND 008 pos. 29 != o
    Atlas – Electronic LDR pos. 06 = e AND LDR pos. 7 = m AND 008 pos. 29 = o AND 008 pos. 25 = e
    Atlas – Physical LDR pos. 06 = e AND LDR pos. 7 = m AND 008 pos. 29 != a,b,c,o AND 008 pos. 25 = e
    Audio musical – Electronic LDR pos. 06 = j AND LDR pos. 7 = m AND 008 pos. 23 = o
    Audio musical – Physical LDR pos. 06 = j AND LDR pos. 7 = m AND 008 pos. 23 != a,b,c,o,f
    Audio nonmusical – Electronic LDR pos. 06 = i AND LDR pos. 7 = m AND 008 pos. 23 = o
    Audio nonmusical – Physical LDR pos. 06 = i AND LDR pos. 7 = m AND 008 pos. 23 != a,b,c,o,f
    Book – Electronic LDR pos. 06 = a AND LDR pos. 7 = m AND 008 pos. 23 = o
    Book – Physical LDR pos. 06 = a AND LDR pos. 7 = m AND 008 pos. 23 != a,b,c,o,f
    Braille Book – Physical LDR pos. 06 = a AND LDR pos. 7 = m AND 008 pos. 23 = f
    Braille Map – Physical LDR pos. 06 = e AND LDR pos. 7 = m AND 008 pos. 29 = f
    Braille Music – Physical LDR pos. 06 = c AND LDR pos. 7 = m AND 008 pos. 23 = f
    Braille Serial – Physical LDR pos. 06 = a AND LDR pos. 7 = i,s AND 008 pos. 23 = f
    Collection LDR pos. 06 = a AND LDR pos. 7 = c
    Journal – Electronic LDR pos. 06 = a AND LDR pos. 7 = i,s AND 008 pos. 06 != d AND 008 pos. 21 = p AND 008 pos. 23 = o
    Journal - Physical LDR pos. 06 = a AND LDR pos. 7 = i,s AND 008 pos. 06 != d AND 008 pos. 21 = p AND 008 pos. 23 != a,b,c,o,f
    Kit – Physical LDR pos. 06 = o AND 008 pos. 33 = b AND 008 pos. 29 != a,b,c,o,f
    Manuscripts – Electronic3 LDR pos. 06 = d,t AND LDR pos. 7 = m AND 008 pos. 23 = o
    Manuscripts – Electronic4 LDR pos. 06 = f AND LDR pos. 7 = m AND 008 pos. 29 = o
    Manuscripts – Physical1 LDR pos. 06 = d,t AND LDR pos. 7 = m AND 008 pos. 23 != a,b,c,o,f
    Manuscripts – Physical2 LDR pos. 06 = f AND LDR pos. 7 = m AND 008 pos. 29 != a,b,c,o,f
    Map – Electronic LDR pos. 06 = e AND LDR pos. 7 = m AND 008 pos. 29 = o AND 008 pos. 25 != e
    Map – Physical LDR pos. 06 = e AND LDR pos. 7 = m AND 008 pos. 29 != a,b,c,o AND 008 pos. 25 != e
    Microforms 008 pos. 23 = a,b,c
    Newspaper – Electronic LDR pos. 06 = a AND LDR pos. 7 = i,s AND 008 pos. 06 != d AND 008 pos. 21 = n AND 008 pos. 23 = o
    Newspaper – Physical LDR pos. 06 = a,e AND LDR pos. 7 = i,s AND 008 pos. 06 != d AND 008 pos. 21 = n AND 008 pos. 23 != a,b,c,o,f
    Notated music – Electronic LDR pos. 06 = c AND LDR pos. 7 = m AND 008 pos. 23 = o
    Notated music – Physical LDR pos. 06 = c AND LDR pos. 7 = m AND 008 pos. 23 != a,b,c,o,f
    Other material – Electronic LDR pos. 06 = m
    Other Serial – Electronic LDR pos. 06 = a AND LDR pos. 7 = i,s AND 008 pos. 06 != d AND 008 pos. 21 != n,p AND 008 pos. 23 = o
    Other Serial – Physical LDR pos. 06 = a AND LDR pos. 7 = i,s AND 008 pos. 06 != d AND 008 pos. 21 != n,p AND 008 pos. 23 != a,b,c,o,f
    Projected medium – Electronic LDR pos. 06 = g AND LDR pos. 7 = m AND 008 pos. 33 = d,f,m,p,s,t,v AND 008 pos. 29 = o
    Projected medium – Physical LDR pos. 06 = g AND LDR pos. 7 = m AND 008 pos. 33 = d,f,m,p,s,t,v AND 008 pos. 29 != a,b,c,o,f
    Undefined Everything that is not in the defined categories. This category could work as a checklist to find mistakes in the control fields as well.
    1 music and text manuscripts
    2 cartographical manuscripts
    3 music and text manuscripts
    4 cartographical manuscripts
    After a record is saved or indexed, the Resource Type field information appears in the search results.
    Resource Type Field
    It is also available as a facet.
    Resource Type as a Facet
    Resource Type is available as an option in Advanced Search.
    Resource Type in Advanced Search

    Working with Bibliographic Material Types Identified in Search Results

    The following bibliographic material types are identified in Alma’s search results:
    • Books
    • Journals
    • Computer files
    • Maps
    • Music
    • Visual materials
    • Mixed materials
    Bibliographic material types are identified using the MARC 21 format for bibliographic data (described in the Scope of the Bibliographic Format table and the Fields that Identify the Bibliographic Material Type table, both below).
    Scope of the Bibliographic Format
    Scope of the Bibliographic Format
    (MARC 21 - www.loc.gov/marc/bibliographic)
    MARC 21 Format for Bibliographic Data is a carrier for bibliographic information about printed and manuscript textual materials, computer files, maps, music, journals, visual materials, and mixed materials. Bibliographic data commonly includes titles, names, subjects, notes, publication data, and information about the physical description of an item. The bibliographic format contains data elements for the following types of material:
    • Books (BK) - used for printed, electronic, manuscript, and microform textual material that is monographic in nature.
    • Journals (CR) - used for printed, electronic, manuscript, and microform textual material that is issued in parts with a recurring pattern of publication (e.g., periodicals, newspapers, yearbooks). (NOTE: Prior to 2002, Journals (CR) were referred to as Serials (SE)).
    • Computer files (CF) - used for computer software, numeric data, computer-oriented multimedia, online systems or services. Other classes of electronic resources are coded for their most significant aspect. Material may be monographic or serial in nature.
    • Maps (MP) - used for all types of printed, electronic, manuscript, and microform cartographic materials, including atlases, sheet maps, and globes. Material may be monographic or serial in nature.
    • Music (MU) - used for printed, electronic, manuscript, and microform music, as well as musical sound recordings, and non-musical sound recordings. Material may be monographic or serial in nature.
    • Visual materials (VM) - used for projected media, non-projected media, two-dimensional graphics, three-dimensional artifacts or naturally occurring objects, and kits. Material may be monographic or serial in nature.
    • Mixed materials (MX) - used primarily for archival and manuscript collections of a mixture of forms of material. Material may be monographic or serial in nature. (NOTE: Prior to 1994, Mixed materials (MX) were referred to as Archival and manuscript material (AM)).
    These material types are identified from the bibliographic fields highlighted in Fields that Identify the Bibliographic Material Type table below.
    Fields that Identify the Bibliographic Material Type
    LDR POSN 6 LDR POSN 7 007 POSN 00 Alma Bibliographic Material Alma Material Type Term
    a a c d m   BK Book
    t     BK Book
    a b i s   CR Journal
    c d i j     MU Music
    e f     MP Map
    g k r o     VM Visual Material
    m     CF Computer File
    p     MX Mixed material
    <Default>     BK Book

    Working with Search Results with Restricted Access

    Search results for electronic resources may include details about access restrictions by groups of libraries, campuses, and/or institutions. When restrictions are enabled, an Available For label/row appears in the search results followed by a list of groups that have access. Hover your mouse over the list to see the complete list.
    Available For Group Details in Search Results
    The search result facets include which groups are associated with the campus or library.
    Tooltip for Available For Facets to Identify Groups/Members
    For information on restricting availability for electronic resources, see Restricting Access to Electronic Resources Using Inventory Management Groups.

    Working with the Portfolio List

    The Portfolio List (for <electronic collection name>) displays the portfolios that are associated with an electronic collection.
    Portfolios List Page
    This list appears after clicking any of the following links:
    • Electronic Collection List – Appears in the results for electronic title/collection searches.
      Electronic Collection List Link
    • Portfolio List (number) – Appears in the results for electronic collection searches.
      Portfolio List (number) Link
    • Number of portfolios – Appears on the Additional Information tab in the Electronic Collection Editor.
      Number of Portfolios Link on the Additional Information Tab
    From the Portfolio List (for <electronic collection name>), you can perform the following actions depending on your role/permissions and the link/location from which you opened the list such as Institution, Community, or Network tab:
    • Edit (Institution) – Opens the Electronic Portfolio Editor pageto edit the portfolio record. For more information, see Modifying a Portfolio Using the Electronic Portfolio Editor.
    • View (Institution) – Opens the Electronic Portfolio Editor page to view the portfolio record
    • Activate/Deactivate (Institution and Community) – Activates/deactivates an electronic portfolio When accessing the Portfolio List (for <electronic collection name>) from the Community tab, the Localize selected button enables you to activate multiple portfolios that have been selected versus one at a time when using the Activate link.
      Localize Selected Button
    • Order (Institution and Community) – Opens the PO Line Owner and Type page to initiate a purchase order (see Creating PO Lines). This includes the ability to order a portfolio from an e-collection that is already locally activated.
    • Link to Community (Institution) – Links portfolio to the Community Zone
    • Create E-Activation Task (Institution) – Creates an electronic activation task and displays a confirmation message when successful
      E-Activation Task Successfully Created
    • Test access (Institution) – Tests the access to an electronic portfolio and displays the results on the Alma Link Resolver Electronic Services page.
    • Delete (Institution) – Opens a Delete Confirmation dialog box for the portfolio and provides the option to delete childless bibliographic records during the deletion.
    • Send to Ex Libris (Institution and Community) – Opens the Send To Ex Libris page in order for you to submit a request.
    • More info (Institution) – Opens the More info dialog box.
    • View It (Network) – Opens the electronic portfolio in the UResolver page
    • Document Delivery – Opens the Create Request page.
    In addition, you can run the following tools:
    • Extended Export – Select Tools > Extended Export to export all portfolios in the collection to an Excel file. The Excel file contains the following columns: Localized, ISSN, ISBN, Portfolio PID, MMS, Title, From Year, To Year, From Volume, To Volume, From Issue, To Issue, Warnings, Publication Date Operator, Publication Date Year, Publication Date Month, Global From Year, Global To Year, Global From Volume, Global To Volume, Global From Issue, Global To Issue, Global Warnings, Global Publication Date Operator, Global Publication Date Year, Global Publication Date Month, Availability, Publisher, Place of Publication, Date of Publication, URL, Parser Parameters, Proxy Enable, Proxy Selected, Proxy Level, Author, Electronic Material Type, Ownership, Group Name, Authentication Notes, Public Notes, Internal Description, Coverage Statement, Activation Date, Expected Activation Date, License, License Name, Collection License, Collection License Name, PDA, PO Line, and Notes.
      The date columns (such as the Activation Date column) can be sorted as a date (not just a string of text) using the Excel Sort & Filter options.
      If the collection contains more than 5,000 portfolios, portfolios for each type of service are stored in separate files and the job is run in the background. You can use the Monitor Job page (see Viewing Running Jobs) to monitor the job’s progress and view the Excel files. Collections with fewer portfolios are also saved to an Excel file, but the job is run in the foreground and portfolios for each type of service are stored in separate tabs in the Excel file.
      The portfolio loader supports the matching of Community Zone portfolios based on the Community Zone portfolio ID and not just the ISSN or ISBN.
      The localized field in the Excel file indicates that a Community Zone portfolio has been localized/activated for your institution.
      Sample Extended Excel Export
      For more information about the Extended Export tool, see the Export Tasks From CZ Updates Task List video (3:43 mins).
    • Excel (current view) – Select Tools > Excel (current view) to export the list of portfolios to an Excel file.

    Working with the List of Holdings

    The List of Holdings page displays the holdings (with the MMS ID link) for the selected resource.
    List of Holdings Page
    When there are multiple holdings records, clicking the Holdings link from the search results opens the List of Holdings page.
    If there is only one holdings record, clicking the Holdings link opens the MARC simple Record View page.
    MARC_Simple_Record_View_Page_02_TC.png
    MARC Simple Record View Page
    Another method for accessing the List of Holdings page is to click the View all holdings link on the Physical Item Editor page that appears when you click the Items link from the search results page.
    View_All_Holdings_Link_02_TC.png
    The List of Holdings page provides a filter option to display only holdings with available items.
    For each holdings row the Actions button provides the following options:
    • View – Displays the holdings record on the MARC simple Record View page.
    • Edit – Opens the MD Editor page allowing you to edit the holdings record. For more information, see Navigating the MD Editor Page.
    • Relink – Opens the MD Editor in split view allowing you to relink the holdings record to a bibliographic record. For more information, see Moving Holdings Between Bibliographic Records (Relinking).
    • View items – Opens the List of Items page allowing you to view the items that are associated with the holdings record (see Working with the List of Items).
    • Associate a PO line – Enables you to associate a PO line with a holdings record. Select a PO line from the dialog box and click Update. Only PO lines for physical continuous holdings can be selected. The associated PO line appears in the PO Line column.
    If you want to delete empty holdings records, select the holdings records in the list of holdings and click Delete Holdings. The system will not let you remove holdings records that contain items.
    To add new holdings to the list, click Add New Holdings. When you use this option to add holdings, the MD Editor opens in order for you to add a new holdings record related to the bibliographic record identified on the List of Holdings page. It does this without also opening the attached bibliographic record. As a result, there is no additional step to release the bibliographic record when you have finished creating the new holdings record.
    Adding a New Holdings Record without Opening the Bibliographic Record
    When you have finished adding the new holdings record in the MD Editor, click File > Save and Release and click Back to return to the List of Holdings page. The holdings record that you added displays in the list of holdings.

    Working with the List of Items

    The List of Items page lists the items for the selected resource. This page appears after clicking one of the following links:
    • Items – This link appears in the results for physical item searches.
    • View all items – This link appears in the Physical Item Editor.
    List_of_Items_Page_06_TC.png
    List of Items Page
    The List of Items page provides the following columns of information:
    • Barcode
    • Library
    • Location
    • Call Number
    • Description
    • Temporary Location
    • Status
    • Process Type
    • Access Number
    • Receiving Date
    • Inventory Number
    • Inventory Price
    • MMS ID   New for May!
    See Managing Physical Resources for more information about items.

    Page Links

    The List of Items page contains the following page links:
    • Resource description – Click to open the MARC simple Record View page for the bibliographic record.
    • Location – Click to open the MARC simple Record View page for the holdings record.
    • View all holdings – Click to open the List of Holdings page. See Working with the List of Holdings for more information.

    List Characteristics

    The List of Items page provides a barcode link (Barcode column) to the Physical Item Editor page, which allows you to filter the list of items by status, and enables you to sort according to the sort routines that were configured (see Configuring Physical Item Sort Routines).
    Items with an empty Description column are monographs. Items with text in the Description column are serials.
    The list provides the following row actions:
    • View hidden – Use this option to view any hidden columns.
    • View – Opens the Physical Item Editor page in read-only mode.
    • Edit – Opens the Physical Item Editor page,allowing you to update item-level information. For more information, see Updating Item-Level Information.
    • Duplicate – Opens the Physical Item Editor page,allowing you to add a duplicate copy to the holdings. For more information, see Updating Item-Level Information.
    • Change Location – Opens the Create Request page, allowing you to submit a permanent or temporary move item request. For more information, see Creating a Request.
    • Withdraw (if you have the required permissions) – Opens a Confirmation Message dialog box, asking you to confirm the deletion of an item. Click OK to remove the item. For more information on withdrawals, see Withdrawing One or More Items.
    • Toggle missing status – Toggles the item status between Item in place and Item not in place. The Process Type also toggles to Missing when the status is Item not in place. This option appears if there is no process type or if the process type is Missing, for roles with the PHYSICAL_INVENTORY_MANAGE privilege and the relevant scope.
    • Work order – Opens the Create Work Order page, allowing you to create a work order process for the item. For details on work order requests, see Creating a Work Order Request.

    Button Options

    The button options enable you to perform an action on one or more of the item records by selecting the check box in the row for one or more records.
    The List of Items section provides the following button options:
    • Add Item – Opens the Physical Item Editor and add an additional item. This button is available if the item's associated bibliographic record has only one holdings record.
    • Bind Items – Select the check box of at least two items to bind the selected items together into one. For details, see Binding (Merging) Items in the List of Items below. This button is available if the item's associated bibliographic record has only one holdings record.
    • Change Holdings – Selected items in the List of Items section can be linked to a different holdings record. Click the Change Holdings button to open the List of Holdings page and select the holdings record to which you want the items linked. For more information, see Working with the List of Holdings.
    • Open Predicted Items – Opens the list of predicted items. See Setting Up Prediction Patterns to Automatically Create Serial Items for more information.
    • Withdraw Items (if you have the required permissions) – Opens a Confirmation Message dialog box, asking you to confirm the deletion of an item. Click OK to remove the item. For more information on withdrawals, see Withdrawing One or More Items.
    • Relink to Another Bib – Items can be moved from one bibliographic record to another bibliographic record using the Relink to another Bib button. For more information, see Relinking Items to Another Bibliographic Record.
    When the list of item records display over multiple pages, the button options are performed on the selected rows on the current page that you are viewing. This is a known issue.

    Binding (Merging) Items in the List of Items

    You can select two or more items on the List of Items page to combine them into a single item. Items can be bound only if they are in place, are not in the acquisition process, and have not been bound previously.
    When items are bound together, the previous items are deleted and a new item, with no history, is generated.
    The following blogs provide in-depth examples of binding workflows:
    To bind items together:
    1. On the List of Items page, select the check boxes for two or more items and click Bind Items. The Bind Items – Items List page opens.
      Bind Items - Items List Page
    2. Click Next. The Bind Items – Generate Work Order page opens.
      Bind Items - Generate Work Order Page
    3. Optionally, select a work order type and work order department from the relevant fields, and add notes in the Note field. Choose from the following options:
      • Click Create and Edit to create the newly bound item and open the Physical Item Editor page, where you can edit the item’s details (see Updating Item-Level Information).
      • Click Create to create the newly bound item. The item appears as a single item on the List of Items page.
        List of Items Page - Bound Item

    Relinking Items to Another Bibliographic Record

    You can move individual items from one bibliographic record to another bibliographic record at the item level. For a holdings record that has multiple items attached to it, this means that you can move a single item from one bibliographic record to another instead of moving all the items attached to the holdings record.
    When an item is relinked to a different bibliographic record and there are no more items associated with the bibliographic record:
    • If the request is on the title level, the request is canceled.
    • If the request is on the item level, the request moves with the item.
    To relink items to another bibliographic record:
    1. On the List of Items page, select the item that you want to move and click Relink to another Bib. The Relink Items to Another Bibliographic Record page appears.
      You may also select Actions > Change Location for an item on the List of Items page to submit a move request. See Creating a Request for more information.
      Relink_Items_to_Another_Bibliographic_Record_Page_02_TC.png
      Relink Items to Another Bibliographic Record Page
    2. Browse to enter a resource description. The Repository Search page appears.
    3. Enter your search criteria, and click Go.
      Repository_Search_Page_for_Relinking_Browse_02_TC.png
      Repository Search Page
      The Repository Search results appear.
      Repository_Search_Page_Results_for_Relinking_Browse_04_TC.png
      Repository Search Results
    4. Select the title to which you want to relink the item, and click Select. The holdings for the title that you selected appear on the Relink Items to Another Bibliographic Record page.
      Holdings_Options_on_the_Relink_Items_to_Another_Bibliographic_Record_Page_04_TC.png
      Holdings Options on the Relink Items to Another Bibliographic Record Page
      You can also create a new holdings record (Add New Holdings) to which you can link the item that you want to move.
    5. Select the holdings record to which you want to relink the item, and click Select. If the item that you are moving is the last item linked to its previous holdings record, the system prompts you to decide how to handle the previous holdings record. See the figure below for the options that are presented.
      Previous_Holdings_Record_Disposition_02_TC.png
      Previous Holdings Record Disposition
    6. Make a selection regarding the handling of the previous holdings record and click Go. You are returned to the List of Items page.

    Using Linked Data from the Repository Search Results

    You can access linked data elements from the Repository Search results for the following types of searches:
    • All titles
    • Physical titles
    • Electronic titles
    • Digital titles
    For more information regarding linked data, see https://developers.exlibrisgroup.com/alma/integrations/linked_data.
    To access linked data elements:
    1. Complete a titles search for the resource for which you want to access the linked data elements.
    2. In the search results, click the Linked Data link.
      Linked Data Link
      The Linked Data List page appears.
      Linked Data List Page
      The Linked Data List page displays the following information:
      • Vocabulary field
        According to context. The default context is https://open-na.hosted.exlibrisgroup.com/alma/contexts/bib. If there is an active Linked Data integration profile (see Linked Data) with a path to a context, this context is used.
        A Linked Data integration profile does not need to be created in order to access linked data from the Alma Repository Search results. However, one is required to expose linked data in the JSON-LD format (see Linked Data for more information).
      • Linked data URI
      • Label
        For ISBN, ISSN, and OCLC, the field content appears. For creator and subject, the value of the heading appears.
    3. Click a link to access the linked data.
    For more information, see the Linked Data Services video (1:50 min.).
    See Using Linked Data While Working with Bibliographic Records for more information regarding linked data in the MD Editor.

    Ghost (Deleted) Records in the Repository Search Results

    Ghost records are records that appear to exist but do not; they are leftover information about deleted records. On the rare occasion that a ghost record appears in search results, Alma proactively identifies and eliminates the record automatically.
    A ghost record appears with the message Indexing issue was identified with record and will be fixed for next search.
    Ghost Record Message
    The next time that you search, the message and the ghost record are gone. Since the record is actually a deleted record, it does not appear in Analytics reporting.