Bibliographic data can be shared between member institutions in a collaborative network for cataloging and inventory purposes. See Network-Managed Records in a Collaborative Network.
When searching in a collaborative network, Alma includes a Network tab on the Repository Search page. This tab displays resources managed in the Network Zone. The Network tab only appears when searching in member institutions. This tab does not appear when searching in the Network Zone.
Since physical inventory is not maintained in the Network Zone, a Physical Titles search using the Network tab produces no results. Instead, use the All Titles search option when doing a search from the Network tab. For physical titles that appear in the search results on the Network tab from an All Titles search, the local icon indicates that a physical record in the results list is a Network managed record. Click the icon to display the record in the Institution tab. In the Institution tab, the Network icon indicates that the record is managed by the Network.
All Title Network Tab Search Results
Network Record Displayed in the Institution Tab
The Institution tab includes records that are linked (or not) to the Network and Community Zones. The Network tab presents all bibliographic records that are linked to the Community Zone. These links are the same for the Institution tab and the Network tab.
An administrator can configure the default selected tab for certain types of searches. For more information, see Customizing the Repository Search.
The following is an example of search results in the Network tab. For an explanation of the icons and other indicators, see Search Result Icons.
Network Tab Search Results
See Held By Details for information regarding the Held by search results.
You can perform the following actions for network records:
- Edit the shared bibliographic record – Click Edit beneath the record in the Network tab. The record opens in edit mode.
- Order the resource - For a physical resource, or an electronic resource linked to a negotiation license (see Centrally Managed Electronic Resources in a Consortia), click Order beneath the record n the Network tab.
- Merge duplicate Network Zone bibliographic records – The records must both be Network Zone bibliographic records. For more information on merging records, see Merging Bibliographic Records. Before merging, Alma displays a note with a list of the other member institutions that also have inventory for the secondary record, and which will be moved to the primary record. When you are logged in to the Network Zone, the note includes the number of bibliographic record changes specific to the Network Zone's inventory. When you are logged in to a member institution, the note includes the number of bibliographic record changes specific to the local, member institution’s inventory.The changes to the primary bibliographic record are immediately available at the local institution at which you perform the change. For other member institutions that hold the primary bibliographic record, there may be a slight delay (up to five minutes) while Alma synchronizes the changes.
- Link to the shared bibliographic record – Click the record title link in the Network tab. On the MARC Record Simple View Page, click Link at the bottom of the page. Alma displays a message indicating that the item was linked to the local institution.
- Configure error messages for 9XX fields added to Network Zone records.
- Identify brief records – If Alma is configured for identifying brief records (see Identifying Brief Records), the MD Editor provides a Brief indicator for brief records (see Brief for more information). The Network Zone and each member institution may be configured (by Ex Libris) to identify brief records. The brief record algorithm configured for the Network Zone affects only Network Zone records. Local records are defined as brief according to the brief record algorithm configured for the local member institution.In general, it is suggested that member institutions use the same brief record algorithm for all members and for the network.
- View network members’ order details – When you open the Held by Details page by clicking a member’s Held by link in the search results, the Orders tab on the Held by Details page shows the order information for that member.
Held By Details
The Held By Details page provides additional information for each institution in the Held By list displayed in your search results. This indicator appears in the Network tab if inventory exists for the resource at one of the network member institutions, including your own.
Held By Indicator in the Network Tab
When you click the link for one of the institutions displayed in the Held by list, the Held By Details page appears. The left pane on the Held By Details page lists all the institutions in hyperlink format so that you can easily switch from institution to institution while the page refreshes to display the selected institution's holdings. In addition, this page provides the following tabs that contain detailed resource information:
- Electronic Collections
The Holdings tab displays the following information about each holdings record for the institution that you clicked in the Held by search results:
- Library that holds the resource
- Call number
- Coverage informationCoverage information appears when there is content available in the 866/867/868 $a and $z of the holdings record. All occurrences of 866/867/868 fields are reported. When there is data in the 86x $z, it is concatenated with the 86x $a so that the note appears after the holdings text such as No. 1 (2001)- No. 5 (2005) bound volume per year.
- Number of items - Click the number link to view the List of Items page with the complete list of items specific to that holdings record. All related items are listed including unavailable items and unpublished items.
- Number of available items
The Portfolios tab displays the following information about each portfolio record for the institution that you clicked in the Held by search results:
- Interface name
- Service type
- Material type
- CoverageThe from/until date range of coverage information for the portfolio.
- Status (activated/deactivated)
- Public note
The Representations tab displays the following information about each representation record for the institution that you clicked in the Held by search results:
- Representation label
- Number of files
- Usage type (master/derivative)
- Representation's public note
The Electronic Collections tab displays the following information about each electronic collection record for the institution that you clicked in the Held by search results:
- Name of the electronic collection
- Collection type (selective package, aggregator package, or database)
- Service type (full text or selected full text)
- Coverage (the coverage period of the electronic collection)
- Status (activated or deactivated)
The Orders tab displays the following information about each orders record for the institution that you clicked in the Held by search results:
- PO line status
- PO line reference
- MMS ID
- Vendor name
- Vendor account
For more information, see the Enhanced Network Search Results video (1:28 min.).
"Available For" Information in Search Results
In multicampus and collaborative network environments, Alma includes portfolio coverage information as it relates to the inventory management groups in Repository Search results (marked as Available For). For more information, see Configuring Inventory Management Groups.
Inventory Management Group Coverage Statement
"Available For" Information at the Service Level in Search Results
When inventory management group settings are specified at the service level, they appear in the search results of the electronic collection to which they are attached. This enables you to see the service level settings in the electronic collection search results in order to know who has access to the electronic resource, because it is possible for the electronic collection and electronic service management group settings to be different.
Electronic Collection Search Results with Inventory Management Group Service Level Indicated
In the following example, the electronic collection (EBSCOhost Texas Reference Center) inventory management group setting is North Group.
Inventory Management Group Setting for Electronic Collection
In the following example, the electronic service inventory management group setting for EBSCOhost Texas Reference Center is East Group.
Inventory Management Group Setting for Electronic Service
Since the electronic service inventory management group setting overrides the electronic collection group setting, the electronic collection search results displays East Group, the electronic service level setting (which takes priority).