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    Publishing Electronic Holdings to Google Scholar

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    To configure publishing to Google Scholar, you must have one of the following roles:
    • Catalog Administrator
    • Repository Administrator
    • General System Administrator
    To publish electronic holdings to Google Scholar, you must configure the Publish electronic records to Google Scholar publishing profile. This schedules the Publishing to Google Scholar job. Run the job weekly to make sure that holdings information is accurate. This publishing profile allows you to configure the settings used by Google Scholar to display holdings information for your institution.
    The following information is published to Google Scholar:
    • Title
    • Identifiers - Note that only records with ISSN/ISBN identifiers (coming from the 022/020 fields) are published.
    • Full coverage, if it exists
    When working with a Network Zone, the system publishes electronic holdings from the Network Zone and each member institution at the same time and creates the following, respectively:
    • One institutional holdings file for each "Available for" group that has been defined in the Network Zone. Each "Available for" group corresponds to each of the member institutions.
    • One institutional holdings file from each member institution.
    Each week, the system merges the above institutional holdings files into a single institutional holdings file so that it can be harvested by Google Scholar.
    To configure the publishing profile for Google Scholar:
    1. Open the Publishing Profiles page in Alma (Resource Management > Resource Configuration > Configuration Menu > Record Export > Publishing Profiles).
      Publishing Profiles Page
    2. In the row that contains the Publish electronic records to Google Scholar profile, select Actions > Edit. For standard configurations, the Publishing Profile Details page opens and displays the Registration Parameters section.
      Publishing Profile Details Page (Standard Configuration)
      For multicampus configurations, the Publishing Profile Details page opens and displays the Electronic profiles section, which allows you to configure Google Scholar settings per campus. For more information, see Adding a Profile for a Multicampus Configuration.
    3. In the Status field, select Active to enable the publishing profile.
    4. From the Scheduling drop-down list, select one of the following scheduling options to run the Publishing to Google Scholar job:
      • Not scheduled – the publishing profile will not run unless you select one of the other scheduling options.
      • Every Saturday at 24:00 – the publishing profile runs every Saturday at midnight (end of the day).
      • Every Sunday at 24:00 – the publishing profile runs every Sunday at midnight (end of the day).
      • If your institution works with a Network Zone, this export process must be run at the Network Zone the day before it is run at each member institution. This allows updates to the Network Zone inventory to be included in the holdings file for each member institution.
      • Google starts processing publishing and registration changes on Mondays and may not complete the import until Thursday of that week.
    5. Click Email Notifications to specify which users and email addresses will receive email notifications when the publishing profile has completed.
      Email Notifications for Scheduled Jobs Page
    6. Select the users that you want to receive email notifications.
      1. Click Add User.
        Add User Dialog Box
      2. In the User field, search for and select a user name.
      3. Select the following options to specify when the email notification will be sent to the user: Send on Success and Send on Error.
      4. Click Add to include additional users, click Add and Close to add the user and also close the dialog box, or click Close to exit the dialog box.
    7. Select the email addresses that you want to receive email notifications.
      1. Click Add Email Address.
        Add Email Address Dialog Box
      2. In the Email address field, enter an email address.
      3. Select the following options to specify when the email notification will be sent to the email address: Send on Success and Send on Error.
      4. Click Add to include additional email addresses, click Add and Close to add the email address and also close the dialog box, or click Close to exit the dialog box.
      5. Click Done to return to the Profile Details tab.
      (Running the Google Scholar publishing profile enables Google Scholar to view the changes to the registration parameters. Refer to the next step.)
    8. Refer to the following table to configure the parameters in the Registration Parameters section.
      Registration Parameters
      Parameter Description
      Display Name Enter the name that will display for your institution/campus in the Google Scholar preferences. If no name is provided, the display name defaults to the institution name.
      Keywords 1/2/3/4/5 This field is optional and has a limit of five words or 30 characters. The keywords (such as the school’s nickname) enable users to find the library when configuring their preferences in Google Scholar.
      Label of resolver links (when article exists electronically) This field is mandatory and has a limit of 25 characters. It is the label for the link that displays in Google Scholar search results.
      For example: ViewIt@MyU
      If you have an old Google Scholar account, it is recommended that you set a new label for testing purposes, so that you can distinguish between your old and new systems. Following verification, you can change the label back to its required setting.
      Note that your old label should be decommissioned after “Go Live,” when you start working with Google Scholar productively.
      Label of resolver links (when article does not exist electronically) This field is mandatory and has a limit of 25 characters. It defines the label for the link that displays in Google Scholar search results.
      For example: GetIt@MyU
      OpenURL base This field is mandatory and has a limit of 1024 characters. The value is the base URL of the Alma services page.
      For Primo, use the following format: http://<primo server host:port>/openurl/<primo institution_code>/<primo view_code>?
      Where the base URL includes the following elements:
      • Primo server and port – Specify the Primo Front End server and port. In the case of multiple FE servers, use the server that serves as the load balancer.
      • Services component code – Set to openurl to use the services component.
      • Primo institution – Specify the institution code used in Primo.
      • Primo view code – Specify the code of your services page view.
      For example: http://primo2.prod.alma.hosted.exlibrisgroup.com:1701/openurl/BCL/sp_view?
      Patron IP range This field is optional. It indicates the range of library IP addresses that allow users to see your links without selecting your institution under Google Scholar Settings > Library links (see the figure Google Scholar Library Links in Verifying Google Scholar Data).
      Enter no more than 256 IP ranges separated with semicolons. For example: 123.12.12.*;122.10.10.1-123.10.10.80
      Show resolver links only to users that come from your IP range? This field is required. It indicates whether users must perform searches from within the specified IP ranges to see your links in Google Scholar search results. The valid values are yes and no. The default value is no, which is recommended unless your links reveal sensitive information.
      Contact Information for Technical Issue Enter your institution’s contact information in the following required fields: First name, Last name, and Email address.
    9. Click Save to save the changes to the Google Scholar publishing profile job.
      Make sure that you have scheduled the Google publishing job to run either Saturday or Sunday. Google’s harvesting process begins on Mondays and may not finish until Thursday of that week.
      The label you configured is visible on the live Google Scholar site, which is the reason why it is recommended that you initially configure your profile using a test label. If you are concerned about the display of a test label during implementation, it is recommended that you do not test Google Scholar until after “Go Live.” (In any event, your old label should not be decommissioned until after “Go Live.”)
    10. Verify that your Google Scholar data is correct (see below, Verifying Google Scholar Data).

    Adding a Profile for a Multicampus Configuration

    For multicampus configurations, the Publish electronic records to Google Scholar publishing profile job includes an Electronic Profiles section, which allows you to configure different Google Scholar registration parameters per groups of libraries and campuses that are defined as inventory management groups in a multicampus configuration (each of which can be defined separately as a Primo institution, or all together as one Primo institution). This allows you to publish separate holdings information per campus.
    For more information about publishing electronic records per campus/library, see the Library-Level Publish to Google Scholar and Primo Central video (4:08 mins).
    To add a Google Scholar profile:
    1. After adding email addresses while adding a Google Scholar profile (see Publishing Electronic Holdings to Google Scholar), click Add Profile to open the Add Profile dialog box.
      Add Profile Dialog Box (Multicampus Configurations Only)
    2. Specify a name for campus or library in the Profile name field.
    3. Click Add and Close to return to the Publishing Profile Details page.
      Publishing Profile Details Page (Added Profile)
    4. Select Actions > Edit to edit the new profile. The Publishing Profile Details page for the selected profile opens.
      Publishing Profile Details Page (Electronic Profile Members)
    5. In the Add another member section, use the following fields to add members to the profile group:
      • Campus – Select a campus from the drop-down list and click Add Campus.
      • Library – Select a library from the drop-down list and click Add Library.
      Publishing Profile Details Page (Member Added)
    6. Complete the profile, as described in Publishing Electronic Holdings to Google Scholar.

    Verifying Google Scholar Data

    After publishing records to Google Scholar or updating Google registration settings, this section describes how to verify your updates to Google Scholar.
    To verify that your Google Scholar data is accessible:
    1. Access the Google Scholar page (http://scholar.google.com/).
    2. Configure the library links settings in Google Scholar. This allows you to view links to articles from your library. If you have configured IP ranges for Google Scholar, the settings should default to your institution’s registered names when accessed from machines within the registered IP ranges.
      To verify the default settings or modify the settings in Google Scholar:
      1. Click Settings.
        Configuring Library Links in Google Scholar
      2. Click Library links under Scholar Settings.
        Google Scholar Library Links
      3. Search for your library, select it, and click Save.
        Select Library
    3. Search Google Scholar for an article that is available at your library, and click the link for your institution. If the availability of the article is unknown or unavailable, you may need to click More to access the link for your library.
      Search Google Scholar
    4. Verify that you are redirected to Primo and can access articles as expected.
    If you completed the configuration instructions above, the required amount of time has elapsed, and links for your institution do not appear in Google Scholar, open a support case in order to complete your Google Scholar registration.
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