Exporting Metadata
You can export repository metadata to external systems. The exported files containing metadata (bibliographic records for example) are made available to the external systems in the following ways:
- Placed at an FTP location
- Sent via email to a requester
- Downloadable from a dedicated Alma page
No prerequisite configurations are required. Create a set of records (see Managing Search Queries and Sets) and run an export task on the set. For more information, see Running Manual Jobs on Defined Sets.
The sets that can be exported are as follows:
| Export Job Type | Content Type | Set Content Type |
|---|---|---|
| Export Bibliographic Records | Bibliographic title | All titles, physical titles, electronic titles, digital titles |
| Export Physical Items | Physical item | Physical titles, physical items |
| Export Physical Item Labels (for printing) | Physical item | Physical titles, physical items |
| Export Electronic Portfolios | Portfolio | All titles, electronic portfolios, electronic titles |
| Export Inventory Entities | Digital title | Digital titles |
To view the exported files, click View Files for the appropriate process on the Exported Processes page (see Viewing Export Processes).
When you export bibliographic records from an Alma institution (or use Alma general publishing or an API GET bib), Alma returns the MMS ID of the institution’s record in the MARC 001 field. In addition, Alma returns the associated MMS ID from the Community Zone and/or Network Zone in a MARC 035 field (when they exist) in the following manner:
- Institution Zone MMS ID (existing function, no change) <controlfield tag="001">IZ_MMS_ID</controlfield>Example:
Exported Institution Zone MMS ID - Network Zone MMS ID with a prefix of (EXLNZ – Network Code) <datafield tag="035" ind1=" " ind2=" ">Example:
<subfield code="a">(EXLNZ-NETWORK_CODE)NZ_MMS_ID</subfield>
</datafield>
Exported Network Zone MMS ID (with Prefix) - Community Zone MMS ID with a prefix of (EXLCZ) <datafield tag="035" ind1=" " ind2=" ">Example:
<subfield code="a">(EXLCZ)CZ_MMS_ID</subfield>
</datafield>
Exported Community Zone MMS ID (with Prefix)
For information about institution MMS IDs in bibliographic records, see the Institution MMS ID in Bibliographic Records video (1:49 mins).
To export a UNIMARC set of bibliographic records:
Run the Export Bibliographic Records job. For more information, see Running Manual Jobs on Defined Sets.