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    Managing Courses

    Translatable
    To manage courses, you must have one of the following roles:
    • Course Reserves Operator/Manager attached to a course department
    • Fulfillment Services Operator/Manager attached to a course department
    You can import course information using the Course Loader integration profile. For more information, see Configuring Course Loading.
    You manage courses on the Courses page. The Courses page lists all the courses that have been created for a department.
    Courses Page

    Adding a Course

    To add a course to a department and define its attributes:
    1. On the Courses page (Fulfillment > Course Reserves > Courses), click Add Course. The Manage Course Information page opens.
      Manage Course Information Page
    2. Enter the course information as required:
      Manage Course Information Fields
      Field Description
      Code (Required) The code to be assigned to the course
      Name (Required) The name to be assigned to the course
      Processing department (Required) The department that contains the course. This field is currently for informational purposes only. Click Browse to open the Department List page and select a department predefined by an administrator (see Configuring Processing Departments)
      Section Courses can be divided into sections to better organize resources and activities for students. Each section may be taught by a different faculty member, have a separate description, and contain as many resources as the faculty member requires.
      Academic department The academic department that contains the course from a list predefined by an administrator (see Configuring Academic Departments)
      Terms list The term during which the course is to be taught from the Terms list drop-down list. Note that an administrator can delete and/or rename options in the list (Fulfillment > Fulfillment Configuration > Configuration Menu > Courses > Course Terms).
      Status The status of the course:
      • Active – The course is currently being taught
      • Inactive – The course was taught, or will be taught, but is not currently being taught
      Reading lists linked to inactive courses are published to Primo without the course information.
      Start date The start date from the calendar dialog box. The current date is the default date.
      End date The end date from the calendar dialog box. This date cannot be earlier than the start date.
      The course’s end date is transferred to the course’s reading lists.
      Number of participants The number of students that are enrolled in the course.
      Weekly hours The number of hours the course is taught per week.
      Year The year the course is given.
      Searchable IDs Additional IDs for the course, Used for search indexes in Primo and external systems.
      Instructor Browse for the instructor of the course (the list consists of all Alma users), and click Add Instructor. The instructor displays on the bottom of the page.
      You can add multiple instructors for a course. When there are multiple instructors for a course, the Instructor column value on the Courses page is Multiple.
      Multiple instructors are listed by name in the header of the Course’s Reading List page (Fulfillment > Course Reserves > Courses, select Actions > Reading List for a course).
    3. Click Save. The course material is saved and the course appears on the Courses page.
    The modification of course statuses, as well as course activation/deactivation (and any ramifications), is handled by the Activate/Deactivate Courses job. For details, see Activate/Deactivate Courses.
    To duplicate a course (creating a new course based on an existing one):
    1. On the Courses page (Fulfillment > Course Reserves > Courses), select Actions > Duplicate for a course. The Manage Course Information page appears. For details on the displayed fields, see the Manage Course Information Fields table above.
    2. Modify the relevant fields as required, and click Save. The new course appears on the Courses page.

    Editing a Course

    To edit a course:
    1. On the Courses page, (Fulfillment > Course Reserves > Courses), select Actions > Edit for a course. The Manage Course Information page opens.
    2. Modify the course information as required. A description of the fields on the Manage Course Information page appears in the Manage Course Information Fields table above. You can also add notes in the Notes tab (see Editing a Reading List).
    3. Click Save.

    Managing a Course's Reading Lists

    To view a course’s reading list :
    On the Courses page (Fulfillment > Course Reserves > Courses), select Actions > Reading List for a course. The Course’s Reading List page appears. This page contains the reading lists associated with the course.
    For details on working with reading lists, see Managing Reading Lists.
    To copy a reading list and add it to a course:
    1. On the Courses page (Fulfillment > Course Reserves > Courses), select Actions > Copy Reading List for a course. The Reading Lists Task List page appears.
      The Reading Lists Task List page displays all reading lists defined for your institution.
      Reading Lists Task List Page
    2. Select the check box of each reading list you want to add to the course and click Select. The reading lists are added to the course.
      To view the added reading lists, select Actions > Reading List for the course. The course’s reading lists appear on the Course’s Reading List page.

    Deleting a Course

    To delete a course:
    On the Courses page (Fulfillment > Course Reserves > Courses), select Actions > Delete for a course, and click Confirm in the confirmation dialog box.