The primary purpose of the community folder is to allow institutions to contribute and share reports with one another. All users have full read and write access to the community folder, and can add new reports as well as edit and delete existing reports. Therefore, it is highly recommended that you save any report that you want to maintain without changes to your local institution folder in addition to the copy you saved in the community folder.
For example, if your institution is East Smithtown College:
- If you save a report in any subdirectory of /shared/Community/, there is a chance that a member of another institution will edit or delete it.
- If you save a report in any subdirectory of /shared/East Smithtown College/, no member of any other institution can edit or delete it.
The following is the organizational structure and usage methodology for the reports in the community folder. This methodology allows libraries to efficiently contribute, locate, and share folders with each other. The structure represents business use cases from libraries. Each institution contributes reports to the relevant folder under /shared/Community/Reports/Shared Reports/Reports:
Under Community > Reports is a subfolder named Consortia. This folder may be used by institutions working with a Network Zone to share folders with the member institutions. Each Network Zone can create a folder in this directory with the name of the Network Zone so that all member institutions can access it.
Each institution prefixes the name of the report with its institution name and a dash so that each report is identifiable by the institution that contributed it.
U. Minn - Lost Item Processing Fees Report
Otago - Fulfillment checkout stats (by circ desk)
Reports that are contributed by Ex Libris are prefixed with Ex Libris -
See the following examples:
Contributed Reports - Example 1
Contributed Reports - Example 2
Each institution can browse the folders for reports pertaining to a specific area or perform a search for reports from a specific institution:
Search for Reports
Libraries are encouraged to add information in the properties of the reports so that other libraries are able to identify the functionality of the report easily. For example: