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    360 Search: Including Library-Specific (Library-Managed) Holdings

    • Product: 360 Search

    How can I utilize and search a library-specific holdings database in 360 Search?


    Library-specific holdings (also known as library-managed holdings) databases cannot be directly searched using 360 Search. You can use a custom link-only entry instead, by adding a 360 Search placeholder connection generically called "Link-Only Database" using the procedure on this page.
    If you want to create a link-only entry for any database except for a library-specific holdings database, the procedure is different and is described here.

    NOTE: If your OPAC is in a library-specific holdings database, then you can use this procedure to build a link-only connection to it. If you want to put your OPAC in an library-specific holdings database, contact us using the Contact Us feature near the top of this page.
    To add a library-specific holding to 360 Search, use the following procedure:
    1. Search the e-Catalog (by Database: Name Begins With) for a connection called "Link-Only Database."
    2. You will see a list of databases called "Link-Only Database 1," "Link-Only Database 10," "Link-Only Database 11," and so on. Click on the name of one of them.
    3. Click Edit in the upper-right.
    4. Set the Status of the database to "Subscribed," as you would when adding any database to your 360 Search profile.
    5. Click Save in the upper-right.
    6. Click Edit again and check the Display In: 360 Search option. Uncheck the Display In box for other products, or it will create duplicates.
    7. Add the URL of the library-specific holding collection to the Custom URL field.
    8. Add the name of your library-specific holdings collection to the Custom Database Name field.
    9. Click Save.
    10. The database will display in your 360 Search page as a link-only database, without a checkbox (because it cannot be chosen by your patrons for a federated search), the following day. If you would like to preview the newly added connection, go to the 360 Search Administration Console and click Preview.
    11. If you want to add any more library-specific holdings databases to your 360 Search service, use this same procedure, but be sure to pick a different one of the "Link-Only Databases."
    There are a couple of things you should know about this library-specific holdings link-only connection:
    • The name of the library-specific database that you entered in the Custom Database Name field) will not appear in the list of databases on the Data Management page in the Client Center. Instead, it will display as Link-Only Database 1, etc. However, your custom database name will display in the patron-facing 360 Search page.
    • As with any other database used in 360 Search, none of the other fields in the Database Details page will affect 360 Search. Only the Custom URL and Custom Database Name will appear in 360 Search.


    • Date Created: 9-Feb-2014
    • Last Edited Date: 20-Feb-2014
    • Old Article Number: 7447
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